Executive Committee Minutes

Wednesday, January 18, 2023

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Stevenson, 
• A. Knack, 
• J. Rice, 
• and E. Rutherford

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:31 a.m., Wednesday, January 18, 2023, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee. 

Councillors M. Janz, A. Paquette, K. Principe, K. Tang and J. Wright; and E. Norton, B. Tyson and T. Orbell, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the January 18, 2023, Executive Committee meeting agenda be adopted.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the November 23, 2022, Executive Committee meeting minutes be approved.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.3, 7.4 and 9.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Stevenson

  That the recommendation in the following report be approved:

  • 5.1 Land Development Policy - Recommended Updates
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

2.3

Requests to Speak

• Moved by: A. Stevenson

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 7.1 Edmonton Soccer Association - Community Benefits and Access
    1. F. Kiddup

  • 7.2 Maple Ridge Industrial Stage 6 Revolving Industrial Servicing Fund Extension
    1. D. Salpeter, Maple Ridge Owners Group

  • 7.4 Sale of Development Land - Rampart Industrial
    1. C. Ballard
    2. B. Labrie
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Land Development Policy - Recommended Updates

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of April 14, 2023, Executive Committee, for the Financial and Corporate Services report FCS01094, Land Development Policy - Recommended Updates, be approved. 

Revised Due Date: April 14, 2023, Executive Committee

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Edmonton Soccer Association - Community Benefits and Access

The following member of Administration’s delegation made a presentation and answered questions:

• J. Flaman, Deputy City Manager, Community Services

The following member of the delegation answered questions:

• A. Newman, Edmonton Soccer Association

The following members of Administration’s delegation answered questions:

• J. Gillis, Community Services
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• L. Bourak, Community Services

• Moved by: J. Rice

  That the January 18, 2023, Community Services report CS01468, be received for information.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)
• Moved by: J. Rice

  Edmonton Soccer Association - Facility Access, Maintenance and Performance

  That Administration work with the Edmonton Soccer Association to provide a report to Committee outlining performance measures and utilization data, options to increase community accessibility and participation in unbooked times, and details on the allocation of costs for maintenance including turf maintenance; and reach out to stakeholders to understand their experience in accessing their facilities and their governance structure.

  Due Date: September 20, 2023, Executive Committee

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

7.2

Maple Ridge Industrial Stage 6 Revolving Industrial Servicing Fund Extension

The following members of Administration’s delegation made a presentation:

• K. Petrin, Urban Planning and Economy
• M. Pivovar, Urban Planning and Economy

The following public speaker made a presentation and answered questions:

• D. Salpeter, Maple Ridge Owners Group

The following members of Administration’s delegation answered questions:

• K. Petrin, Urban Planning and Economy
• M. Pivovar, Urban Planning and Economy

• Moved by: A. Sohi

  That Executive Committee recommend to City Council:

  That an exemption to City Policy C533A - Revolving Industrial Servicing Fund, to allow the Maple Ridge Owners group to complete an end-user development for Maple Ridge Industrial Stage 6, by October 31, 2026, and remain eligible for the Revolving Industrial Servicing Fund, be approved. 

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

7.3

Non-Competitive Single Source Agreement

The following members of Administration’s delegation answered questions:

• A. Laughlin, Deputy City Manager, Integrated Infrastructure Services
• B. Ferguson, Integrated Infrastructure Services
• S. Hughes, Office of the City Manager (Legal Services)

• Moved by: A. Knack

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interest of a third party), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.3.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 11:31 a.m., Wednesday, January 18, 2023.

  The following members of Administration's delegation answered questions:

  • S. Hughes, Office of the City Manager (Legal Services)
  • A. Laughlin, Deputy City Manager, Integrated Infrastructure Services
  • B. Ferguson, Integrated Infrastructure Services

   

  
  
• Moved by: A. Knack

  That Executive Committee meet in public.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Exeutive Committee met in public at 12:01 p.m., Wednesday, January 18, 2023.

  
  
• Moved by: A. Sohi

  That Executive Committee recommend to City Council:

  1. That the single source agreement, as outlined in the January 18, 2023, Integrated Infrastructure Services report IIS01611, be approved, and that the agreement be in form and content acceptable to the City Manager.
  2. That Attachment 1 of the January 18, 2023, Integrated Infrastructure Services report IIS01611 remain private pursuant to sections 16 (disclosure harmful to business interest of a third party), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

7.4

Sale of Development Land - Rampart Industrial

• Moved by: E. Rutherford
  1. That the sale of land in Rampart Industrial, at market value, as outlined in Attachment 2 of the January 18, 2023, Financial and Corporate Services report FCS01573, be approved, and that the agreement be in form and content acceptable to the City Manager.
  2. That Attachment 2 of the January 18, 2023, Financial and Corporate Services report FCS01573 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act. 
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

9.1

Single Source Procurement Request

• Moved by: A. Stevenson

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party), 20 (disclosure harmful to law enforcement), 24 advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of item 9.1.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 1:51 p.m., Wednesday, January 18, 2023.

  The following member of Administration's delegation made a presentation and answered questions:

  • D. Croft, Financial and Corporate Services

  The following members of Administration's delegation answered questions:

  • N. Jacobsen, Office of the City Manager (Legal Services)
  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  
  
• Moved by: A. Stevenson

  That Executive Committee meet in public.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 2:30 p.m., Wednesday, January 18, 2023.

  
  
• Moved by: J. Rice
  1. That a single source procurement agreement for cybersecurity technology and services, as outlined in the January 18, 2023, Financial and Corporate Services report FCS01344 Attachment 1, be approved until May 30, 2029, at the latest, and that the agreement be in form and content acceptable to the City Manager.
  2. That the January 18, 2023, Financial and Corporate Services report FCS01344 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 20 (disclosure harmful to the security of systems), 24 (advice from officials) and 25 (disclosure harmful to economic or other interests of a public body) of the Freedom of Information and Protection of Privacy Act. 
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

10.

Motions Pending

10.1

Homeward Trust Edmonton (A. Stevenson)

The following members of Administration's delgation answered questions:

• J. Flaman, Deputy City Manager, Community Services
• S. Gellatly, Community Services

• Moved by: A. Stevenson

  1. That Administration work with Homeward Trust Edmonton to understand lessons learned from their implementation of "Edmonton's Plan to Prevent and End Homelessness" and to incorporate these lessons learned into the City's Affordable Housing Strategy.

  Edmonton's Plan to Prevent and End Homelessness - Lessons Learned
  

  2. That Administration, in collaboration with Homeward Trust Edmonton, report upon the implementation of "Edmonton's Plan to Prevent and End Homelessness".

  Due Date: November 1, 2023, Executive Committee

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

11.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 2:55 p.m., Wednesday, January 18, 2023.