Special Audit Committee Minutes

Tuesday, February 13, 2024

1:30 P.m. - 3:00 P.m.

Virtual Meeting

Present:

• A. Sohi, 
• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• and C. Burrows 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 1:31 p.m., Tuesday, February 13, 2024, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Audit Committee.

M. Madamombe was absent with notice.

Councillor J. Rice; and J. Abekah, T. Day and B. Tyson, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: J. Wright

  That the February 13, 2024, Special Audit Committee meeting agenda be adopted with the following change:

  Addition:

  • 4.1 External Auditor - Non-audit Service Request
    (Private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act)

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

There were no items selected for debate.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Knack

  That the recommendation in the following report be approved:

  • 4.1 External Auditor - Non-audit Service Request

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

There were no Public Reports on the agenda.

4.

Private Reports

4.1

External Auditor - Non-audit Service Request

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the request from KPMG to submit a proposal for consulting services as outlined in Attachment 1 of the February 13, 2024, Financial and Corporate Services report FCS02342, be approved.
2. That the request from KPMG to submit a proposal for consulting services as outlined in Attachment 2 of the February 13, 2024, Financial and Corporate Services report FCS02342, be approved.
3. That the February 13, 2024, Financial and Corporate Services report FCS02342 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

5.

Motions Pending

There were no Motions Pending on the agenda.

6.

Adjournment

The meeting adjourned at 1:37 p.m., Tuesday, February 13, 2024.