Audit Committee - Agenda

Meeting #:

Date:

Tuesday, June 24, 2025

Time:

9:30 A.m. - 5:00 P.m.

Location:

Council Chamber, 2nd floor, City Hall

Call to Order: 9:30 a.m.
Lunch: Noon - 1:30 p.m.
Recess: 3:30 p.m. - 3:45 p.m.
Adjournment: 5 p.m.

Chair: A. Sohi  Vice-Chair: J. Wright
Members: A. Knack, K. Principe, E. Rutherford, C. Burrows, M. Madamombe

Please note: Members of the public may choose to participate at Council and Committee meetings in person or remotely. You can request to speak up until your item has been dealt with. The public is invited to view in-progress meetings online via the Agenda, Council on the Web or City Council's YouTube Channel.

For additional information, contact the Office of the City Clerk at [phone].

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

1.2

Roll Call

1.3

Adoption of Agenda

1.4

Approval of Minutes

• April 29, 2025, Audit Committee

1.5

Protocol Items

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

2.2

Vote on Reports not Selected for Debate

2.3

Requests to Speak

Refer to Summary of Agenda Changes

2.4

Requests for Specific Time on Agenda

Refer to Summary of Agenda Changes

3.

Councillor Inquiries

4.

Reports to be Dealt with at a Different Meeting

None

5.

Requests to Reschedule Reports

None

6.

Unfinished Business

None 

7.

Public Reports

7.1

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at June 9, 2025

Items 7.1 and 7.2 to be dealt with together

7.2

Administrative Update on the Auditor's Dashboard Report

Items 7.1 and 7.2 to be dealt with together

7.3

Procurement System (Ariba) - User Experience Audit

Items 7.3 and 7.4 to be dealt with together

7.4

Administration Response to Procurement System (Ariba) - User Experience Audit

Items 7.3 and 7.4 to be dealt with together

7.5

Employee Business Expenses - Data Analytics Audit

Items 7.5 and 7.6 to be dealt with together

7.6

Administration Response to Employee Business Expenses - Data Analytics Audit

Items 7.5 and 7.6 to be dealt with together

7.7

Office of the City Auditor Revised 2025 Annual Work Plan

Council approval required

7.8

Office of the City Auditor Plan for an External Quality Assessment

8.

Responses to Councillor Inquiries

None

9.

Private Reports

9.1

2025 - 2029 External Audit Services - Presentations and Evaluations

Time specific: 1:30 p.m.
Council approval required
Sections 19 (disclosure harmful to business interests of a third party), 29 (advice from officials) and 30 (disclosure harmful to economic and other interests of a public body) of the Access to Information Act

10.

Motions Pending

None

11.

Notices of Motion and Motions without Customary Notice

12.

Adjournment