Minutes for 02/05/2013, LRT Governance Board Committee

LRT GOVERNANCE BOARD

MINUTES

February 5, 2013 – River Valley Room

PRESENT
A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball
ABSENT
None
ALSO IN ATTENDANCE
C. Mackenzie, Office of the City Clerk L. Long, Office of the City Clerk R. Boutilier, General Manager, Transportation Services
TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. REPORTS 3 3.1 Southeast to West LRT - Project Update - Verbal Report 3 3.2 Draft Electronic Meeting Procedures - LRT Governance Board 4 3.3 Bylaw 16338 - LRT Governance Board Bylaw Amendment No. 1 4 3.4 Southeast to West LRT - North Saskatchewan River Bridge Architectural Concept 4 3.5 Southeast to West LRT - Funding for Utility Relocations and P3 Procurement Development 5 4. PRIVATE REPORTS 5 4.1 Southeast to West LRT - Utility Relocation and P3 Procurement Development Cost Estimate Detail 5 4.2 Liability - LRT Governance Board 6 5. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 7 6. ADJOURNMENT 7		Carried Carried None None None Action Carried Carried Carried Carried Carried Postponed None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

A. Maurer called the meeting to order at 10:32 a.m.

1.2

Adoption of Agenda

Moved I. Ing:

That the February 5, 2013, LRT Governance Board agenda be adopted with the following changes:

Additions:

3.2 Draft Electronic Meetings Procedures

3.3 Bylaw 16338 - LRT Governance Board Bylaw Amendment No. 1

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing

Absent:

T. Ball

1.3

Adoption of Minutes

Moved K. Chisholm:

That the December 18, 2012, LRT Governance Board minutes be adopted.

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing

Absent:

T. Ball

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.2

Requests to Speak

There were no requests to speak.

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

REPORTS

3.1

Southeast to West LRT - Project Update - Verbal Report

N. Alampi, Transportation Services, made a presentation and answered the Board's questions. R. Boutilier, General Manager, Transportation Services, answered the Board's questions.

Moved A. Maurer:

That the February 5, 2013, Transportation Services verbal report be received for information.

Transportation Svcs.

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing

Absent:

T. Ball

Moved D. Hickey:

Risks and Status of LRT Budget Funding

That Administration provide a report to each LRT Governance Board meeting that outlines the current risks and status of LRT Budget Funding.

Transportation Svcs.

Due Date: Mar. 19, 2013

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing

Absent:

T. Ball

3.2

Draft Electronic Meeting Procedures - LRT Governance Board

Items 3.2 and 3.3 were dealt with together.

M. Nathoo, Deputy City Clerk, answered the Board's questions.

Moved K. Chisholm:

That the Electronic Participation in Meetings Procedure, as outlined in Attachment 1 of the February 5, 2013, Corporate Services report 2013COC027, be approved, subject to City Council giving third reading to Bylaw 16338, Amendment No. 1 to the LRT Governance Board Bylaw 15659.

Corporate Svcs.

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing, T. Ball

3.3

Bylaw 16338 - LRT Governance Board Bylaw Amendment No. 1

Items 3.2 and 3.3 were dealt with together.

Moved K. Chisholm:

That the LRT Governance Board recommend to City Council:

That Bylaw 16338, be given the appropriate readings.

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing, T. Ball

3.4

Southeast to West LRT - North Saskatchewan River Bridge Architectural Concept

N. Alampi, Transportation Services, made a presentation and answered the Board's questions.

Moved D. Lowry:

That the LRT Governance Board recommend to City Council:

That the Extradosed Bridge option, as shown in Attachments 4 and 5 of the February 5, 2013, Transportation Services report 2013TS3407, be approved as the LRT bridge type crossing over the North Saskatchewan River.

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing, T. Ball

3.5

Southeast to West LRT - Funding for Utility Relocations and P3 Procurement Development

Items 3.5 and 4.1 were dealt with together.

N. Alampi, Transportation Services, made a presentation and answered the Board's questions. D. Piecowye, Corporate Services (Law), answered the Board's questions.

Moved K. Chisholm:

That the LRT Governance Board recommend to City Council:

That funding for P3 Advisory Services and the Owner’s Engineer for the P3 procurement phase, and for advancing utility relocations and building demolitions within Project Profile 11-66-1673, Southeast to West LRT, in an amount up to
$60 million be approved, with funding from the LRT Reserve ($10 million) and tax supported debt
($50 million).

Bylaw 15726 – Borrowing Bylaw Amendment

That subject to City Council approval of funding for P3 Advisory Services and the Owner’s Engineer for the P3 procurement phase, and for advancing utility relocations and building demolitions within Project Profile 11-66-1673, Southeast to West LRT, Administration bring forward to City Council an amendment to the Borrowing Bylaw 15726 to increase the value by $50 million.

Financial Svcs and Utilities./ Corporate Svcs.

Due Date:

Mar. 5, 2013
City Council

3. That subject to third reading of the amendment to Borrowing Bylaw 15726, Administration be authorized to award contracts for the P3 Advisory Services, Owner’s Engineer, utility relocations and building demolitions in accordance with the February 5, 2013, Transportation Services report 2013TS2934.

Financial Svcs and Utilities.

In Favour:

Carried

A. Maurer, D. Hickey, K. Chisholm, I. Ing, T. Ball

Absent:

D. Lowry

PRIVATE REPORTS

4.1

Southeast to West LRT - Utility Relocation and P3 Procurement Development Cost Estimate Detail

Items 3.5 and 4.1 were dealt with together.

The Board met in private at 11:42 a.m., pursuant to sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:18 p.m.

Moved T. Ball:

That the LRT Governance Board recommend to City Council:

1. That the February 5, 2013, Transportation Services report 2013TS8469, be received for information.

2. That the February 5, 2013, Transportation Services report 2013TS8469, remain private pursuant to sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

A. Maurer, D. Hickey, K. Chisholm, I. Ing, T. Ball

Absent:

D. Lowry

4.2

Liability - LRT Governance Board

The Board met in private at 12:20 p.m., pursuant to sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:40 p.m.

Moved T. Ball:

1. That the February 5, 2013, Corporate Services report 2012COL012, be postponed to the March 19, 2013, LRT Governance Board meeting.

2. That the February 5, 2013, Corporate Services report 2012COL012 remain private pursuant to sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

Due Date: Mar. 19, 2013

In Favour:

Carried

A. Maurer, D. Lowry, D. Hickey, K. Chisholm, I. Ing, T. Ball

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

A. Maurer asked whether there were any Notices of Motion. There were none.

ADJOURNMENT

The meeting adjourned at 12:41p.m.

______________________ ______________________

Chair City Clerk

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