Council Services Committee Minutes

Tuesday, February 09, 2021

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• D. Iveson,
• M. Banga,
• T. Cartmell,
• T. Caterina,
• J. Dziadyk,
• B. Esslinger,
• S. Hamilton,
• B. Henderson,
• A. Knack,
• S. McKeen,
• M. Nickel,
• A. Paquette,
• and M. Walters

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1.

Call to Order and Related Business

1.1

Call to Order

Councillor A. Knack called the meeting to order at 9:30 a.m., Tuesday, February 9, 2021.

1.2

Roll Call

Councillor A. Knack conducted roll call and confirmed the attendance of Members of Council Services Committee.

*Mayor D. Iveson is a Committee Member pursuant to section 15(3), Council Committee Bylaw 18156.

Mayor D. Iveson; and Councillors M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, B. Henderson, S. McKeen, M. Nickel, A. Paquette and M. Walters participated electronically.

Councillors M. Banga and M. Walters were absent with notice for a portion of the meeting.

S. McKerry, L. Kjorlien and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: B. Esslinger

  That the February 9, 2021, Council Services Committee meeting agenda be adopted.

  In Favour (11)

  D. Iveson, A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, and T. Cartmell

  Carried (11 to 0)

1.4

Approval of Minutes

• Moved by: S. McKeen

  That the minutes from the following meetings be approved:

  • November 3, 2020, Council Services Committee
  • January 26, 2021, Code of Conduct Sub-Committee

  In Favour (10)

  A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, and T. Cartmell

  Carried (10 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.4 and 6.6.

2.2

Vote on Reports not Selected for Debate

• Moved by: B. Esslinger

  That the recommendations in the following reports be approved:

  • 6.3 Council Chambers Ergonomics - Status Update
  • 6.5 2021 Common Furniture - Office of the Councillors

  In Favour (11)

  T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, B. Henderson, A. Knack, S. McKeen, M. Nickel, A. Paquette, and M. Walters

  Carried (11 to 0)

2.3

Requests to Speak

• Moved by: A. Knack

  That Council Services Committee hear from the following speaker:

  • 6.2 Early Agenda Distribution - Pilot Projects Results

  1. D. Cook, Edmonton Journal

  In Favour (11)

  D. Iveson, A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, and T. Cartmell

  Carried (11 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Reports

6.1

Social Media Policy for City Council

J. Pytel, Integrity Commissioner, answered questions.

• Moved by: S. McKeen

  That Council Services Committee recommend to City Council:
  
  That Administration prepare a draft Social Media policy for City Council, that addresses blocking users and is based on Attachment 1 of the January 26, 2021, Office of the Integrity Commissioner report OCC00174, and return to Council Services Committee.

  Opposed (13)

  D. Iveson, A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, M. Walters, M. Banga, and T. Cartmell

  Defeated (0 to 13)

6.2

Early Agenda Distribution - Pilot Projects Results

D. Beaudry, Deputy City Clerk, made a presentation.

D. Cook, Edmonton Journal, made a presentation.

A. Giesbrecht, City Clerk, answered questions.

• Moved by: S. McKeen

  1. That the Motion on the Floor be amended by adding a Part C, as follows:

  c) Committee or Council reports, minutes for approval and motions pending not distributed with the agenda to be added to the agenda without requiring a motion to do so.
  
  2. That Council Services Committee recommend to City Council:
  That Administration return to City Council with amendments to Bylaw 18155, Council Procedures Bylaw, to provide for:
  
  a) Agenda distribution of City Council and Standing Committee
  agendas at least ten clear days prior to the meeting.
  
  b) Agenda distribution at a set time (noon), unless exigent circumstances exist.
  
  c) Committee or Council reports, minutes for approval and motions
  pending not distributed with the agenda to be added to the agenda
  without requiring a motion to do so.

  In Favour (12)

  D. Iveson, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, B. Henderson, A. Knack, S. McKeen, M. Nickel, A. Paquette, and M. Walters

  Carried (12 to 0)

6.3

Council Chambers Ergonomics - Status Update

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the February 9, 2021, Office of the City Manager report OCC00175, be received for information.

6.4

Policy C618 Councillors’ Budget and Expenses - Office of the Councillors

C. Perraton, Office of the City Clerk, answered questions

• Moved by: S. McKeen

  That the February 9, 2021, Office of the City Manager report OCC00318, be received for information.

  In Favour (11)

  A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, M. Walters, and T. Cartmell

  Carried (11 to 0)

6.5

2021 Common Furniture - Office of the Councillors

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the February 9, 2021, Office of the City Manager report OCC00319, be received for information.

6.6

2021 Common Travel Plan - Office of the Councillors

C. Perraton, Office of the City Clerk, answered questions.

• Moved by: B. Henderson
  1. That Attachment 1 be revised to change the estimated budget for the Federation of Canadian Municipalities Annual Conference to $12,000.
  2. That the 2021 Office of the Councillors Common Travel Plan, as outlined in revised Attachment 1 of the February 9, 2021, Office of the City Manager report OCC00320, be approved.

  In Favour (11)

  A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, M. Walters, and T. Cartmell

  Carried (11 to 0)

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

Councillor A. Knack asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 10:49 a.m., Tuesday, February 9, 2021.