Executive Committee Minutes

Friday, May 03, 2024

9:30 A.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi, 
• A. Salvador, 
• S. Hamilton, 
• M. Janz, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:34 a.m., Friday, May 3, 2024, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee.

Mayor A. Sohi was absent with notice for a portion of the meeting.

Councillors A. Knack, A. Paquette, K. Principe, J. Rice, A. Stevenson and K. Tang; and N. Jacobsen, Acting Deputy City Clerk, B. Tyson and M. de Guzman, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the May 3, 2024, Executive Committee meeting agenda be adopted.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: A. Salvador

  That the minutes from the following meetings be approved:

  • April 10, 2024, Executive Committee
  • April 16, 2024, Executive Committee - Non-Regular
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

1.5.1

St. Vladimir School (A. Sohi)

Mayor A. Sohi, on behalf of Executive Committee, welcomed the Grade 3/4 class from St. Vladimir School in Ward tastawiyiniwak and their teacher, S. Harvey.

1.5.2

Red Dress Day (A. Sohi)

Mayor A. Sohi, on behalf of Executive Committee, recognized May 5 as Red Dress Day, a day to to honour the many missing and murdered Indigenous women, girls and 2SLGBTQIA+ peoples across Canada.

1.5.3

Monsignor William Irwin Catholic School (A. Sohi)

Mayor A. Sohi, on behalf of Executive Committee, welcomed the Grade 6 class from Monsignor William Irwin Catholic School in Ward pihêsiwin and their teacher, M. Leskow.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2 and 7.3.

2.2

Vote on Reports not Selected for Debate

• Moved by: J. Wright

  That the recommendation in the following report be approved:

  • 9.1 Confidential Settlement
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

2.3

Requests to Speak

• Moved by: A. Salvador

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 7.1 Citadel Theatre - Lease Approval

  1. 1. J. Addison, The Citadel Theatre
     2. J. van Rijn, The Citadel Theatre
     3. A. Nursall, The Citadel Theatre
     4. D. Cloran, The Citadel Theatre
     5. P. Johnson
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Citadel Theatre - Lease Approval

The following member of Administration's delegation made a presentation:

• B. Jarocki, Financial and Corporate Services

The following public speakers made a presentation and answered questions:

• J. Addison, The Citadel Theatre
• J. van Rijn, The Citadel Theatre

The following public speakers answered questions:

• D. Cloran, The Citadel Theatre
• A. Nursall, The Citadel Theatre
• P. Johnson

The following members of Administration's delegation answered questions:

• C. Argo, Employee and Legal Services
• B. Jarocki, Financial and Corporate Services
• C. Bull, Financial and Corporate Services

With the unanimous consent of Executive Committee, the following member of the delegation answered questions:

• J. van Rijn, The Citadel Theatre

• Moved by: M. Janz

  That Executive Committee meet in private pursuant to sections 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.1.

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

  Executive Committee met in private at 11:02 a.m., Friday, May 3, 2024.

  The following members of Administration's delegation answered questions:

  • B. Jarocki, Financial and Corporate Services
  • C. Bull, Financial and Corporate Services
  • C. Argo, Employee and Legal Services
  
  
• Moved by: J. Wright

  That Executive Committee meet in public.

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

  Executive Committee met in public at 11:19 a.m., Friday, May 3, 2024.

  
  
• Moved by: S. Hamilton

  That Executive Committee recommend to City Council:

  1. That a lease agreement between the City of Edmonton and the Citadel Theatre, as outlined in Attachment 1 of the May 3, 2024, Financial and Corporate Services report FCS02006, be approved, and that the lease agreement be in form and content acceptable to the City Manager.
  2. That Administration prepare a funded service package for consideration by Council during the Fall 2024 Supplemental Operating Budget Adjustment to increase funding to support the City’s ongoing repair and maintenance obligations for the Citadel Theatre, as outlined in the May 3, 2024, Financial and Corporate Services report FCS02006. 
  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

7.2

Annual Delegation of Authority

The following members of Administration's delegation made a presentation:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. Sohrabi, Financial and Corporate Services

The following member of the delegaton made a presentation and answered questions:

• T. Williamson, Buy Social Canada

The following members of Administration's delegation answered questions:

• S. Sohrabi, Financial and Corporate Services
• B. Ferguson, Integrated Infrastructure Services
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• J. Smid, Financial and Corporate Services
• S. Hughes, Employee and Legal Services

• Moved by: S. Hamilton

  Sustainable Procurement Policy - Subcontractor Compliance

  That Administration provide a report on metrics to evaluate subcontractors regarding compliance with the City’s Sustainable Procurement Policy, and give an interim analysis of the efficacy of that policy on existing contracts.

  Due Date: November 27, 2024, Executive Committee

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.3

2023 Investment Committee Annual Report

The following members of Administration's delegation made a presentation and answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. McPherson, Financial and Corporate Services

• Moved by: A. Salvador

  That the May 3, 2024, Financial and Corporate Services report FCS02347, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

9.1

Confidential Settlement

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the proposed settlement, as outlined in Attachment 1 of the May 3, 2024, Employee and Legal Services report ELS02379, be approved.
2. That the May 3, 2024, Employee and Legal Services report ELS02379 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none. 

12.

Adjournment

The meeting adjourned at 3:19 p.m., Friday, May 3, 2024.