Executive Committee Minutes

Friday, October 13, 2023

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Salvador, 
• S. Hamilton, 
• M. Janz, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgment

Mayor A. Sohi called the meeting to order at 9:32 a.m., Friday, October 13, 2023, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee. 

Mayor A. Sohi was absent with notice for a portion of the meeting.

Councillors T. Cartmell, A. Knack, A. Paquette, K. Principe, J. Rice, E. Rutherford, A. Stevenson and K. Tang; A. Laughlin, Acting City Manager; and E. Norton, B. Tyson and A. Karbashewski, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the October 13, 2023, Executive Committee meeting agenda be adopted with the following changes:

  Additions:

  • 7.4 Blatchford Business Case Goals
  • 10. Motions Pending     
    - 10.1 Al-Mustafa Academy and Humanitarian Society - Support with Outstanding Tax Balance (A. Salvador)

  Replacement attachments:

  • 7.6 Bylaw 20570 - Bylaw to Designate The Boardwalk as a Municipal Historic Resource     
    - Attachment 1
  • 7.7 Bylaw 20571 - Bylaw to Designate the Revillon Building as a Municipal Historic Resource      
    - Attachment 1
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: J. Wright

  That the September 20, 2023, Executive Committee meeting minutes be approved.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.3, 7.4, 7.5, 7.6, 7.7 and 9.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

• Moved by: A. Salvador

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 7.3  City Acquired Properties

  1. 1. W. Schifer, River Point Homeowners Association
     2. S. Wilkinson
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

4.1

Downtown Community Revitalization Levy (CRL) Financial Incentives Funding Program

This report was dealt with at the October 11, 2023, Urban Planning Committee meeting.

4.2

Office Tower Conversions

This report was dealt with at the October 11, 2023, Urban Planning Committee meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

EPCOR Contract Extension - Distribution & Transmission

The following members of Administration’s delegation made a presentation and answered questions:

• T. Dennehy, City Operations
• E. Robar, Deputy City Manager, City Operations

The following member of Administration’s delegation answered questions:

• C. Hotton-MacDonald, City Operations

• Moved by: A. Salvador

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.1.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 9:45 a.m., Friday, October 13, 2023.

  The following members of Administration’s delegation answered questions:

  • T. Dennehy, City Operations
  • C. Hotton-MacDonald, City Operations
  • E. Robar, Deputy City Manager, City Operations
  
  
• Moved by: J. Wright

  That Executive Committee meet in public.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 9:53 a.m., Friday, October 13, 2023.

  
  
• Moved by: J. Wright
  1. That the actions outlined in Attachment 1 of the October 13, 2023, City Operations report CO01955, be approved.
  2. That Attachment 1 of the October 13, 2023, City Operations report CO01955 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.2

Fare Policy Amendment - Children Under 12

The following member of Administration’s delegation made a presentation: 

• E. Robar, Deputy City Manager, City Operations

The following member of Administration’s delegation made a presentation and answered questions:

• S. Feldman, City Operations

The following member of Administration’s delegation answered questions:

• C. Hotton-MacDonald, City Operations

• Moved by: A. Salvador

  That the October 13, 2023, City Operations report CO01580, be received for information. 

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.3

City Acquired Properties

The following member of Administration’s delegation made a presentation: 

• B. Jarocki, Financial and Corporate Services

The following public speakers made presentations and answered questions:

• S. Wilkinson
• W. Schifer, River Point Homeowners Association

The following members of Administration’s delegation answered questions:

• B. Jarocki, Financial and Corporate Services
• C. McKeown, City Operations
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. Alibhai, Financial and Corporate Services
• C. Watt, Financial and Corporate Services
• K. Thurston, Employee and Legal Services
• C. Ashmore, Employee and Legal Services

• Moved by: M. Janz

  That the October 13, 2023, Financial and Corporate Services report FCS01880, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.4

Blatchford Business Case Goals

The following member of Administration’s delegation made a presentation and answered questions:

• T. Lumsden, Integrated Infrastructure Services

The following member of Administration’s delegation answered questions:

• A. Laughlin, Acting City Manager

• Moved by: S. Hamilton

  That the October 13, 2023, Integrated Infrastructure Services report IIS01544, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.5

Employee Psychological Health and Safety Programs and Practices - Annual Update

The following members of Administration’s delegation made a presentation and answered questions:

• M. Plouffe, Chief People Officer and City Solicitor
• C. Taylor, Employee and Legal Services

• Moved by: A. Sohi

  That the October 13, 2023, Employee and Legal Services report ES01578, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.6

Bylaw 20570 - Bylaw to Designate The Boardwalk as a Municipal Historic Resource

The following members of Administration’s delegation answered questions:

• E. Backstrom, Urban Planning and Economy
• V. Ferenc-Berry, Employee and Legal Services

• Moved by: J. Wright

  That Executive Committee recommend to City Council:

  That Bylaw 20570 be given the appropriate readings.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.7

Bylaw 20571 - Bylaw to Designate the Revillon Building as a Municipal Historic Resource

• Moved by: J. Wright

  That Executive Committee recommend to City Council:

  That Bylaw 20571 be given the appropriate readings.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

9.1

Asset Rationalization Framework and Pilot

• Moved by: S. Hamilton

  That Executive Committee meet in private pursuant to sections 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of item 9.1

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 4:10 p.m., Friday, October 13, 2023.

  The following members of Administration’s delegation made a presentation and answered questions:

  • A. Laughlin, Acting City Manager
  • C. Yong, Integrated Infrastructure Services

  The following members of Administration’s delegation answered questions:

  • R. Jevne, Comunity Services
  • A. Sharma, City Operations
  • M. Johnson, Integrated Infrastructure Services
  
  
• Moved by: A. Salvador

  That Executive Committee meet in public.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 4:58 p.m., Friday, October 13, 2023.

  Councillors J. Wright and A. Salvador requested the October 13, 2023, Integrated Infrastructure Services report IIS01767 be requisitioned to City Council without a Committee Recommendation.

  
  

10.

Motions Pending

10.1

Al-Mustafa Academy and Humanitarian Society - Support with Outstanding Tax Balance (A. Salvador)

• Moved by: A. Salvador

  Al-Mustafa Academy and Humanitarian Society - Support with Outstanding Tax Balance

  That Administration provide a report to Committee outlining the options available for supporting the Al-Mustafa Academy and Humanitarian Society (account 10290545) with their current outstanding tax balance.

  Due Date:  First Quarter 2024, Executive Committee

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

11.

Notices of Motion and Motions without Customary Notice

11.1

Capital and Operating Fiscal Gap Analysis (A. Sohi)

Mayor A. Sohi stated that at the next regular meeting of Executive Committee, the following motion would be moved:

That Administration provide the following:

1. A report detailing the capital fiscal gap, an assessment of the factors contributing to the shortfall including but not limited to the challenges of operating in a region, changing expectations, the evolution of responsibilities within municipal, provincial and federal jurisdictions, loss of funding sources, and future options to address the funding shortfall.
   Due Date: Second Quarter 2024, Executive Committee
2. A report detailing the operating fiscal gap, an assessment of the factors contributing to the shortfall including the challenges of operating in a region, but not limited to changing expectations, the evolution of responsibilities within municipal, provincial and federal jurisdictions, and loss of funding sources, and future options to address the funding shortfall.
   Due Date: Second Quarter 2024, Executive Committee

• Notice of Motion Given: October 13, 2023, Executive Committee

11.2

Explore Edmonton Tax Forgiveness Options (A. Sohi)

Mayor A. Sohi stated that at the next regular meeting of Executive Committee, the following motion would be moved:

That Administration return to Committee with a report outlining the tax forgiveness options for taxes assessed to Explore Edmonton at 2011 94 St. NW (account 10972146).

• Notice of Motion Given: October 13, 2023, Executive Committee

12.

Adjournment

The meeting adjourned at 5:02 p.m., Friday, October 13, 2023.