Utility Committee Minutes

Friday, August 26, 2022

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• T. Cartmell, 
• A. Paquette, 
• M. Janz, 
• A. Salvador, 
• A. Stevenson, 
• and K. Tang

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor T. Cartmell called the meeting to order at 9:31 a.m., Friday, August 26, 2022, and acknowledged that Utility Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor T. Cartmell conducted roll call and confirmed the attendance of Members of Utility Committee.

Councillors A. Knack, K. Principe, J. Rice, E. Rutherford and J. Wright; and K. Stolarz, Deputy City Clerk, T. Orbell and B. Tyson, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Salvador

  That the August 26, 2022, Utility Committee meeting agenda be adopted with the following change:

  Addition:

  • 7.4 Contract Update                                                                                                                                                       
    (Private pursuant to sections 16, 25 and 27 of the Freedom of Information and Protection of Privacy Act)
  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

1.4

Approval of Minutes

• Moved by: A. Salvador

  That the May 20, 2022, Utility Committee meeting minutes be approved.

  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.3 and 9.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: T. Cartmell

  That the recommendations in the following reports be approved:

  • 7.2 Waste Services Supplemental Capital Budget Adjustment
  • 7.4 High Solids Anaerobic Digestion Facility (HSADF)
  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

EPCOR Water Services Inc. - Water, Gold Bar and Drainage PBR Progress Report

The following members of EPCOR's delegation made a presentation and answered questions:

• D. Manning
• S. Ancel

J. Beckett, Utility Advisor, made a presentation and answered questions.

The following member of EPCOR's delegation answered questions:

• S. Bradford

• Moved by: A. Paquette

  That the August 26, 2022, EPCOR Water Services Inc. report EXT01296, be received for information.

  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

7.2

Waste Services Supplemental Capital Budget Adjustment

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Utility Committee recommend to City Council:

That $10.83 million be approved for capital profile CM-81-2048 for early commitment of 2023-2024 replacement vehicles with funding from Waste Services retained earnings.

7.3

Business Planning Update

The following members of Administration's delegation made a presentation and answered questions:

• G. Cebryk, Deputy City Manager, City Operations
• R. Kos, City Operations

J. Beckett, Utility Advisor, made a presentation.

The following member of Administration's delegation answered questions:

• N. Kjelland, City Operations
• K. Knoblauch, Financial and Corporate Services

• Moved by: T. Cartmell

  That Administration:

  1. Proceed with a 2-year rate filing in 2023-24; and

  Waste Services Future Multi-Year Rate Filing

  2. Provide an interim report in Q2 2024 on multi-year rate filings.

  Due Date: Second Quarter 2024, Utility Committee

  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

7.4

High Solids Anaerobic Digestion Facility (HSADF)

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Utility Committee recommend to City Council:

That Option 4 of the Business Case for the High Solids Anaerobic Digestion Facility Digestate Screening and Mixing System project, as set out in Attachment 1 of the August 26, 2022, Integrated Infrastructure Services report IIS00708, be approved.

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries.

9.

Private Reports

9.1

Contract Update

• Moved by: T. Cartmell

  That Utility Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

  Utility Committee met in private at 10:45 a.m., Friday, August 26, 2022.

  The following members of Administration's delegation made a presentation and answered questions:

  • G. Cebryk, Deputy City Manager, City Operations
  • N. Kjelland, City Operations

  The following member of Administration's delegation answered questions:

  • M. Bohn, Office of the City Manager (Legal Services)

  J. Beckett, Utilities Advisor, answered questions.

  
  
• Moved by: A. Salvador

  That Utility Committee meet in public.

  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

  Utility Committee met in public at 11:27 a.m., Friday, August 26, 2022.

  
  
• Moved by: A. Paquette

  1. That the August 26, 2022, City Operations report CO01409, be received for information.

  2. That the August 26, 2022, City Operations report CO01409, remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act. 

  
  

  In Favour (6)

  A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, and A. Stevenson

  
  
  
  Carried (6 to 0)

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Councillor T. Cartmell asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 11:50 a.m., Friday, August 26, 2022.