Executive Committee Minutes

Wednesday, April 27, 2022

9:30 A.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi, 
• A. Stevenson, 
• A. Knack, 
• and E. Rutherford

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Stevenson called the meeting to order at 9:31 a.m., Wednesday, April 27, 2022, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Stevenson conducted roll call and confirmed the attendance of Members of Executive Committee.

Mayor A. Sohi was absent with notice for a portion of the meeting

Councillor J. Rice was absent with notice.

Councillors  S. Hamilton, A. Paquette, K. Principe, A. Salvador, K. Tang and J. Wright; S. Padbury, Acting City Manager; and C. Schlamp, M. de Guzman and R. Yusuf, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the April 27, 2022, Executive Committee meeting agenda be adopted with the following change:

  Replacement attachment:

  • 6.4 Approval of Land Purchase - Heritage Valley
    -  Attachment 1
    (Private pursuant to sections 21, 24 and 25 of the Freedom of Information and Protection of Privacy Act)
  
  

  In Favour (3)

  A. Knack, E. Rutherford, and A. Stevenson

  
  
  
  Carried (3 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the minutes from the following meetings be approved:

  • April 8, 2022, Executive Committee Non-Regular
  • April 13, 2022, Executive Committee
  
  

  In Favour (3)

  A. Knack, E. Rutherford, and A. Stevenson

  
  
  
  Carried (3 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1 and 6.3.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Knack

  That the recommendations in the following reports be approved:

  • 5.1 Bylaw XXXXX - Child Friendly Advisory Committee
  • 6.2 Bylaw 20038 - To Designate the Canada Permanent Building as a Municipal Historic Resource
  • 6.4 Approval of Land Purchase - Heritage Valley 
  • 6.5 Taxes Recommended for Cancellation - Exempt Properties
  
  

  In Favour (3)

  A. Knack, E. Rutherford, and A. Stevenson

  
  
  
  Carried (3 to 0)

2.3

Requests to Speak

• Moved by: A. Stevenson

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.3 Former St. Andrews School Field Site and Inglewood Open Space Priorities

  1. 1. H. Singh 
     2. D. Niedermayer
     3. C. Wendell
  
  

  In Favour (3)

  A. Knack, E. Rutherford, and A. Stevenson

  
  
  
  Carried (3 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Bylaw XXXXX - Child Friendly Advisory Committee

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of To be determined, for the Urban Planning and Economy report UPE00739, Bylaw XXXXX - Child Friendly Advisory Committee, be approved.

Revised Due Date: To be determined, Executive Committee

6.

Public Reports

6.1

2021 Investment Committee Annual Report

The following members of Administration’s delegation made a presentation and answered questions:

• S. Padbury, Acting City Manager and Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. McPherson, Financial and Corporate Services

The following member of Administration’s delegation answered questions:

• I. Johnson, Office of the City Manager (Legal Services)

• Moved by: A. Stevenson

  That the April 27, 2022, Financial and Corporate Services report FCS01080, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

6.2

Bylaw 20038 - To Designate the Canada Permanent Building as a Municipal Historic Resource

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council: 

That Bylaw 20038 be given the appropriate readings.

6.3

Former St. Andrews School Field Site and Inglewood Open Space Priorities

The following members of Administration’s delegation made a presentation:

• K. Snyder, Urban Planning and Economy
• L. Butterfield, Urban Planning and Economy

The following public speaker made a presentation:

• H. Singh

The following public speakers made a presentation and answered questions:

• D. Niedermayer
• C. Wendell

The following members of Administration’s delegation answered questions:

• K. Snyder, Urban Planning and Economy
• S. Bohle, Urban Planning and Economy
• L. Butterfield, Urban Planning and Economy
• J. Johnson, Office of the City Manager (Legal Services)

• Moved by: E. Rutherford

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of item 6.3.

  
  

  In Favour (4)

  A. Knack, A. Sohi, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

  Executive Committee met in private at 11:10 a.m., Wednesday, April 27, 2022.

  The following members of Administration’s delegation answered questions:

  • B. Jarocki, Financial and Corporate Services
  • S. Padbury, Acting City Manager and Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  • L. Butterfield, Urban Planning and Economy
  • J. Johnson, Office of the City Manager (Legal Services)
  
  
• Moved by: A. Stevenson

  That Executive Committee meet in public.

  
  

  In Favour (4)

  A. Knack, A. Sohi, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

  Executive Committee met in public at 11:27 a.m., Wednesday, April 27, 2022.

  The following members of Administration’s delegation answered questions:

  • L. Butterfield, Urban Planning and Economy
  • C. Churchill, Urban Planning and Economy
  • S. Padbury, Acting City Manager and Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  
  
• Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  1. That Administration approach the property owner to negotiate the purchase of the former St. Andrew School field site at fair market value, as outlined in the April 27, 2022, Urban Planning and Economy report UPE01042, with acquisition funding through the City’s municipal reserve accounts and if necessary, prepare a budget adjustment, for Council’s consideration, to transfer municipal reserve funds into the existing Mature Area Land Acquisition Capital Profile to support this acquisition. 
  2. That Attachment 2 of the April 27, 2022, Urban Planning and Economy report UPE01042 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (3)	A. Knack, A. Sohi, and E. Rutherford
  Opposed (1)	A. Stevenson

  
  
  
  Carried (3 to 1)

6.4

Approval of Land Purchase - Heritage Valley

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the land purchase agreement as set out in Attachment 1 of the April 27, 2022, Financial and Corporate Services report FCS00912, be approved, and that the land purchase agreement be in form and content acceptable to the City Manager.
2. That Attachment 1 of the April 27, 2022, Financial and Corporate Services report FCS00912, remain private pursuant to sections 21 (intergovernmental relations), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

6.5

Taxes Recommended for Cancellation - Exempt Properties

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That the cancellation (write-off) of $1,547,666.09 in uncollectible taxes, as outlined in Attachment 1 of the April 27, 2022, Financial and Corporate Services report FCS01104, be approved.

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 12:07 p.m., Wednesday, April 27, 2022.