Audit Committee Minutes

Wednesday, September 04, 2024

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• J. Wright, 
• and C. Burrows 

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:31 a.m., Wednesday, September 4, 2024, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Audit Committee.

Public Member M. Madamombe was absent with notice.

Councillors J. Rice and K. Tang; and N. Jacobsen, Meeting Clerk, T. Orbell and M. de Guzman, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the September 4, 2024, Audit Committee meeting agenda be adopted with the following change:

  Replacement attachment:

  • 7.1 Office of the City Auditor Recommendation Follow-up Dashboard Report - As at August 20, 2024
    - Attachment 1

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the June 25, 2024, Audit Committee meeting minutes be approved.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

1.5

Protocol Items

1.5.1

City Hall Field Trip Tour (A. Sohi)

Mayor A. Sohi, on behalf of Audit Committee, welcomed City employees working at Century Place and their supervisor, A. Young.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.3, 7.4 and 7.6.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Knack

  That the recommendation in the following report be approved:

  • 7.5 Emergency Support Response Team Reception Centre Management Audit

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

2.3

Requests to Speak

• Moved by: K. Principe

  That Audit Committee hear from the following speaker:

  • 7.6 2025 Corporate Strategic Risks

  1. J. Komar, Edmonton Transition Climate Resilience Committee 

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at August 20, 2024

Items 7.1 and 7.2 were dealt with and voted on together.

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

The following members of Administration's delegation answered questions:

• R. Jevne, Community Services
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

• Moved by: E. Rutherford

  Motion on Item 7.1:

  That the September 4, 2024, Office of the City Auditor report OCA02611, be received for information. 

  Motion on Item 7.2:

  That the September 4, 2024, Office of the City Manager report OCM02614, be received for information.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

7.2

Administrative Update on the Auditor's Dashboard Report

Items 7.1 and 7.2 were dealt with and voted on together (see item 7.1).

7.3

Waste Collections Audit

Items 7.3 and 7.4 were dealt with and voted on together.

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

The following members of Administration's delegation made a presentation and answered questions:

• C. McKeown, Acting Deputy City Manager, City Operations
• D. Jubinville, City Operations
• C. Fowler, City Operations

The following member of Administration's delegation answered questions:

• K. Berezowski, City Operations

• Moved by: K. Principe

  Motion on Item 7.3:

  That the September 4, 2024, Office of the City Auditor report OCA02610, be received for information. 

  Motion on Item 7.4:

  That the September 4, 2024, City Operations report CO02588, be received for information.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

7.4

Administration Response to Waste Collections Audit

Items 7.3 and 7.4 were dealt with and voted on together (see item 7.3).

7.5

Emergency Support Response Team Reception Centre Management Audit

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:   

That the September 4, 2024, Office of the City Auditor report OCA02609, be received for information. 

7.6

2025 Corporate Strategic Risks

The following members of Administration's delegation made a presentation:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• R. Loga, Financial and Corporate Services

The following speaker made a presentation and answered questions:

• J. Komar, Edmonton Transition Climate Resilience Committee

The following members of Administration's delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• J. Flaman, Deputy City Manager, Community Services
• R. Loga, Financial and Corporate Services
• R. Bajwa, Financial and Corporate Services

• Moved by: J. Wright

  That the September 4, 2024, Financial and Corporate Services report FCS02497, be received for information.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none. 

12.

Adjournment

The meeting adjourned at 11:26 a.m., Wednesday, September 4, 2024.