Executive Committee Minutes

Wednesday, November 01, 2023

9:30 A.m. - 6:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Salvador, 
• S. Hamilton, 
• M. Janz, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:33 a.m., Wednesday, November 1, 2023, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee. 

Councillors T. Cartmell, A. Knack, K. Principe, J. Rice, E. Rutherford, A. Stevenson and K. Tang; A. Corbould, City Manager; and E. Norton, B. Tyson and T. Orbell, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the November 1, 2023, Executive Committee meeting agenda be adopted.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: A. Salvador

  That the October 13, 2023, Executive Committee meeting minutes be approved.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

1.5.1

Family Violence Prevention Month (A. Sohi)

Mayor A. Sohi, on behalf of Executive Committee, recognized that November is Family Violence Prevention Month in Alberta, and recognized the work of the City of Edmonton Family Violence Prevention Team and their community partners who work to stop family violence, elder abuse and gender-based violence before it starts through engagement and education. 

If you or someone you know needs help to regain control of their lives and find healing for themselves or others, please dial 211 or visit ab.211.ca.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.3, 7.4, 7.5, 7.6 and 7.8.

2.2

Vote on Reports not Selected for Debate

• Moved by: J. Wright

  That the recommendations in the following reports be approved:

  • 5.1 Review of the Good Neighbour Plan
  • 5.2 Feasibility Study - Village At ICE District Lands
  • 7.7 Increase to Short-Term Promissory Note Program
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

2.3

Requests to Speak

• Moved by: A. Salvador

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 7.3 Affordable Housing Investment Program - Fall 2023 Grant Award

  1. 1. M. Soroka, Jasper Place Wellness Centre
     2. I. Beljan, Williams Hall Ltd. c/o Beljan Development Management Ltd.

  • 7.4 Climate Strategies Update 2023
  • 7.5 Dedicated Climate Fund

  1. 1. S. Heschuk
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

2.4

Requests for Specific Time on Agenda

• Moved by: S. Hamilton

  That the following item be dealt with at a specific time on the agenda:

  • 7.6 Edmonton Soccer Association - Facility Access, Maintenance and Performance - Second item of business
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Review of the Good Neighbour Plan

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of First Quarter 2024, Executive Committee, for the Community Services report CS01492, Review of the Good Neighbour Plan, be approved. 

Revised Due Date: First Quarter 2024, Executive Committee

5.2

Feasibility Study - Village At ICE District Lands

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of First Quarter 2024, Executive Committee, for the Integrated Infrastructure Services report IIS01447, Feasibility Study - Village At ICE District Lands, be approved. 

Revised Due Date: First Quarter 2024, Executive Committee

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

GEF Seniors Housing - Annual Financing Reporting

The following member of Administration's delegation made a presentation:

• J. Flaman, Deputy City Manager, Community Services

The following member of the delegation answered questions:

• K. Mah, GEF Seniors Housing

The following members of Administration's delegation answered questions:

• C. Kjenner, Community Services
• A. Corbould, City Manager
• H. Rai, Financial and Corporate Services

• Moved by: A. Sohi

  That the November 1, 2023, Community Services report CS01727, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.2

Indigenous-led Supportive Housing Projects

The following member of Administration's delegation made a presentation:

• J. Flaman, Deputy City Manager, Community Services

The following members of Administration's delegation answered questions:

• S. Gellatly, Community Services
• C. Kjenner, Community Services
• S. Kehrig, Community Services

• Moved by: A. Sohi

  That the November 1, 2023, Community Services report CS01798, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.3

Affordable Housing Investment Program - Fall 2023 Grant Award

The following member of Administration's delegation made a presentation:

• J. Flaman, Deputy City Manager, Community Services

The following public speakers made presentations and answered questions:

• M. Soroka, Jasper Place Wellness Centre
• I. Beljan, Williams Hall Ltd. c/o Beljan Development Management Ltd.

The following members of Administration's delegation answered questions:

• C. Kjenner, Community Services
• R. Comia, Community Services
• S. Kehrig, Financial and Corporate Services

• Moved by: A. Salvador
  1. That a grant funding affordable housing agreement between the City of Edmonton and Williams Hall Ltd. for an amount not to exceed $6,500,000 as outlined in Attachment 2 of the November 1, 2023, Community Services report CS01753, be approved, and that the agreement be in form and content acceptable to the City Manager. 
  2. That a grant funding affordable housing agreement between the City of Edmonton and 12621665 Canada Association for an amount not to exceed $9,015,000 as outlined in Attachment 4 of the November 1, 2023, Community Services report CS01753, be approved, and that the agreement be in form and content acceptable to the City Manager. 
  3. That a grant funding affordable housing agreement between the City of Edmonton and Jasper Place Wellness Centre for an amount not to exceed $341,000 as outlined in Attachment 6 of the November 1, 2023, Community Services report CS01753, be approved, and that the agreement be in form and content acceptable to the City Manager. 
  4. That a grant funding affordable housing agreement between the City of Edmonton and Jasper Place Wellness Centre for an amount not to exceed $406,000 as outlined in Attachment 8 of the November 1, 2023, Community Services report CS01753, be approved, and that the agreement be in form and content acceptable to the City Manager. 
  5. That a grant funding affordable housing agreement between the City of Edmonton and Jasper Place Wellness Centre for an amount not to exceed $409,000 as outlined in Attachment 10 of the November 1, 2023, Community Services report CS01753, be approved, and that the agreement be in form and content acceptable to the City Manager.
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.4

Climate Strategies Update 2023

Items 7.4 and 7.5 were dealt with and voted on together.

The following members of Administration's delegation made a presentation:

• A. Corbould, City Manager
• C. Tomaras, Urban Planning and Economy
• K. Snyder, Urban Planning and Economy
• H. Rai, Financial and Corporate Services
• M. Petigara, Financial and Corporate Services

The following public speaker made a presentation:

• S. Heschuk

The following members of Administration's delegation answered questions:

• K. Petrin, Acting Deputy City Manager, Urban Planning and Economy
• C. Tomaras, Urban Planning and Economy
• H. Rai, Financial and Corporate Services
• A. Corbould, City Manager
• K. Snyder, Urban Planning and Economy
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

• Moved by: A. Sohi

  That the November 1, 2023, Urban Planning and Economy report UPE01816, and the November 1, 2023, Financial and Corporate Services report FCS01782, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.5

Dedicated Climate Fund

Items 7.4 and 7.5 were dealt with and voted on together (see item 7.4).

7.6

Edmonton Soccer Association - Facility Access, Maintenance and Performance

The following members of Administration's delegation made a presentation and answered questions:

• R. Jevne, Community Services
• J. Flaman, Deputy City Manager, Community Services

The following member of the delegation answered questions:

• A. Newman, Edmonton Soccer Association Federation

• Moved by: J. Wright

  That the November 1, 2023, Community Services report CS01660, be received for information.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.7

Increase to Short-Term Promissory Note Program

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That the resolution for the Increase to Short-Term Promissory Note Program, as outlined in Attachment 1 of the November 1, 2023, Financial and Corporate Services report FCS02092, be approved.

7.8

Emergency Response Computer-Aided Dispatch Integration Sole Source Contract

The following member of Administration's delegation made a presentation and answered questions:

• D. Croft, Financial and Corporate Services

The following members of Administration's delegation answered questions:

• R. Dufresne, Financial and Corporate Services
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

• Moved by: A. Sohi

  That a sole source agreement between the City of Edmonton and Intergraph Canada ULC (“Hexagon”) for the purchase of proprietary software, maintenance, and related services, for an amount not to exceed $1,600,000 CAD, excluding GST, as outlined in the November 1, 2023, Financial and Corporate Services report FCS02096, be approved, and that the agreement be in form and content acceptable to the City Manager.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Motions Pending

10.1

Capital and Operating Fiscal Gap Analysis (A. Sohi)

• Moved by: A. Sohi

  Capital and Operating Funding Shortfall Analysis

  That Administration provide a report detailing the following:

  1. The City of Edmonton capital funding shortfall, an assessment of the factors contributing to the shortfall including but not limited to the challenges of operating in a region, changing expectations, the evolution of responsibilities within municipal, provincial and federal jurisdictions, loss of funding sources, and future options to address the funding shortfall.
  2. The City of Edmonton operating funding shortfall, an assessment of the factors contributing to the shortfall including the challenges of operating in a region, but not limited to changing expectations, the evolution of responsibilities within municipal, provincial and federal jurisdictions, and loss of funding sources, and future options to address the funding shortfall. 

  Due Date: Second Quarter 2024, Executive Committee

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

10.2

Explore Edmonton Tax Forgiveness Options (A. Sohi)

• Moved by: A. Sohi

  Explore Edmonton Tax Forgiveness Options

  That Administration return to Committee with a report outlining the tax forgiveness options for taxes assessed to Explore Edmonton at 2011 94 St. NW (account 10972146).

  Due Date: February 7, 2024, Executive Committee

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

11.

Notices of Motion and Motions without Customary Notice

11.1

Edmonton Police Services Employee Compensation (M. Janz)

Councillor M. Janz stated that at the next regular meeting of City Council, the following motion would be moved: 

That the Edmonton Police Commission provide a memo to Council with the following information:

Number of Edmonton Police Service employees with total compensation in excess of the following, in 2021: $125,000, $150,000, $175,000, $200,000, $225,000, $250,000, $275,000; $300,000, $325,000, $350,000, $375,000, and $400,000.

• Notice of Motion Given: November 1, 2023, Executive Committee

12.

Adjournment

The meeting adjourned at 4:58 p.m., Wednesday, November 1, 2023.