Executive Committee Minutes

Wednesday, June 29, 2022

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Stevenson, 
• A. Knack, 
• J. Rice, 
• and E. Rutherford

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:32 a.m., Wednesday, June 29, 2022, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee. 

Councillor A. Stevenson and Councillor E. Rutherford were absent with notice for a portion of the meeting.

Councillors T. Cartmell, M. Janz, A. Paquette, K. Principe, A. Salvador, K. Tang and J. Wright; and K. Stolarz, Deputy City Clerk, B.Tyson and R. Yusuf, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: J. Rice

  That the June 29, 2022, Executive Committee meeting agenda be adopted.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)
• Moved by: A. Knack

  That the following items be dealt with together:

  • 6.17 Goods and Services Procurement Policy
  • 6.18 Indigenous Procurement Framework 
  • 6.22 Annual Delegation of Authority Report - 2021
  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

1.4

Approval of Minutes

• Moved by: A. Stevenson

  That the June 15, 2022, Executive Committee meeting minutes be approved.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8, 6.9, 6.10, 6.11, 6.12, 6.13, 6.14, 6.15, 6.16, 6.17, 6.18, 6.20, 6.21, 6.22 and 9.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: J. Rice

  That the recommendations in the following reports be approved:

  • 5.1 Ride Transit and Leisure Access Programs
  • 5.2 Advisory Committees of Council (Policy Review)
  • 5.3 Ward Boundary Policy Review
  • 6.19 Fibre Optic Exchange Agreement - Agreement Extension Approval
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

2.3

Requests to Speak

• Moved by: A. Stevenson

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.14 Downtown District Energy Initiative - Development Update
    1. S. Collins, Green Transition Holding

  • 6.16 Position to Foster Safe and Activated Environments
    1. C. Klassen, Old Strathcona Business Association
    2. B. Oliver
    3. T. Boyd, Value Alberta Venues

  • 6.17 Goods and Service Procurement Policy Report
    1. G. Emery, Operative Plasterers’ and Cement Masons’ International Association, Local 222
    2. T. Parker, Building Trades of Alberta
    3. I. Singh, SBI BioEnergy Inc.

  • 6.18 Indigenous Procurement Framework
    1. R. Sinclair, Aksis
    2. L. Daniels, Building Trades of Alberta
    3. R. Calver, Building Trades of Alberta
    4. K. Bruno, EndPovertyEdmonton

  • 6.20 Hangar 14 (Aviation Heritage) - Facility Rehabilitation & Investment Study
    1. B. Abbott, Alberta Aviation Museum Association
    2. R. Hobson, Edmonton Heritage Council
    3. R. Lee, Alberta Aviation Museum Association
    4. D. Ridley, Edmonton Heritage Council

  • 6.22 Annual Delegation of Authority Report - 2021
    1. S. Cameron, EndPovertyEdmonton
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)
• Moved by: A. Sohi

  That Executive Committee hear from the following additional speaker:

  • 6.16 Position to Foster Safe and Activated Environments
    1. P. McBryan
  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)
• Moved by: A. Sohi

  That Executive Committee hear from the following additional speaker:

  • 6.18 Indigenous Procurement Framework
    1. T. Coyes
  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

4.1

Affordable Housing Investment Plan - Update

This report was dealt with at the June 27, 2022, Community and Public Services Committee meeting.

5.

Requests to Reschedule Reports

5.1

Ride Transit and Leisure Access Programs

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of October 26, 2022, Executive Committee, for the City Operations report CO01192, Ride Transit and Leisure Access Programs, be approved.

Revised Due Date: October 26, 2022, Executive Committee

5.2

Advisory Committees of Council (Policy Review)

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of Fourth Quarter 2022, Executive Committee, for the Office of the City Clerk report OCC00580, Advisory Committees of Council (Policy Review), be approved.

Revised Due Date: Fourth Quarter 2022, Executive Committee

5.3

Ward Boundary Policy Review

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of Fourth Quarter 2022, Executive Committee, for the Office of the City Clerk report CR_8350, Ward Boundary Policy Review, be approved.

Revised Due Date: Fourth Quarter 2022, Executive Committee

6.

Public Reports

6.1

124th Street and Area Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

The following member of Administration’s delegation made a presentation:

• S. McCabe, Deputy City Manager, Urban Planning and Economy

The following members of the delegation made a presentation and answered questions:

• C. Klassen, Business Improvement Association Council and Old Strathcona Business Association
• L. Kiflemariam, Business Improvement Association Council and 124 St and Area Business Association
• T. Janes, Business Improvement Association Council and Stony Plain Road and Area Business Association

The following members of Administration’s delegation answered questions:

• S. McCabe, Deputy City Manager, Urban Planning and Economy
• A. Laughlin, Deputy City Manager, Integrated Infrastructure Services

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00921, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.2

Downtown Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00925, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.3

Fort Road Business and Community Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00926, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.4

Old Strathcona Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00931, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.5

The Crossroads Business Improvement Area Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00933, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.6

Alberta Avenue Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00922, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.7

Beverly Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00923, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.8

Chinatown and Area Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00924, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.9

French Quarter Business Association / Association des Entreprises du Quartier Francophone 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00927, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.10

Kingsway District Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00928, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.11

North Edge Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00929, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.12

Northwest Industrial Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00930, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.13

Stony Plain Road and Area Business Association 2021 Annual Report and Audited Financial Statements

Items 6.1 to 6.13 were dealt with together.

• Moved by: E. Rutherford

  That the June 29, 2022, Urban Planning and Economy report UPE00932, be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.14

Downtown District Energy Initiative - Development Update

The following members of Administration’s delegation made a presentation:

• C. Felske, Integrated Infrastructure Services
• A. Laughlin, Deputy City Manager, Integrated Infrastructure Services

The following public speaker made a presentation and answered questions:

• S. Collins, Green Transition Holding
  

The following members of Administration’s delegation answered questions:

• A. Laughlin, Deputy City Manager, Integrated Infrastructure Services
• C. Felske, Integrated Infrastructure Services

• Moved by: J. Rice

  That an amendment to the Early Works Contract between the City of Edmonton and EPCOR Commercial Services Inc as outlined in the June 29, 2022, Integrated Infrastructure Services report IIS01164, be approved, and that the amendment be in a form and content acceptable to the City Manager.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.15

Support for Small Businesses Outside of Business Improvement Areas

The following member of Administration’s delegation made a presentation and answered questions:

• S. McCabe, Deputy City Manager, Urban Planning and Economy

The following members of Administration’s delegation answered questions:

• A. Laliberte, Urban Planning and Economy
• G. Cebryk, City Operations

• Moved by: J. Rice

  That the June 29, 2022, Urban Planning and Economy report, UPE00945 be received for information.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.16

Position to Foster Safe and Activated Environments

The following members of Administration’s delegation made a presentation:

• S. McCabe, Deputy City Manager, Urban Planning and Economy
• A. Laliberte, Urban Planning and Economy

The following public speakers made presentations and answered questions:

• C. Klassen, Old Strathcona Business Association
• B. Oliver
• P. McBryan

The following public speaker answered questions:

• T. Boyd, Value Alberta Venues

The following members of Administration’s delegation answered questions:

• A. Laliberte, Urban Planning and Economy
• S. McCabe, Deputy City Manager, Urban Planning and Economy

• Moved by: J. Rice

  That Administration bring forward an unfunded service package as part of the 2023-2026 budget deliberations to enable the identification of the best model to support the night-time economy outside of daytime working hours in terms of effectiveness, accountability and transparency and considers designated night time economy approach, including but not limited to a Night Mayor, as one of the potential options. 

  Due Date: 2023-2026 City Council Budget Deliberations

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)
• Moved by: J. Rice

  That Executive Committee recommend to City Council:

  That Administration collaborate with Explore Edmonton to develop a night-time economy strategy and return to Committee with a report, including an evaluation framework with outcomes and performance measures. 

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and E. Rutherford

  
  
  
  Carried (4 to 0)

6.17

Goods and Services Procurement Policy

Items 6.17, 6.18 and 6.22 were dealt with together.

The following members of Administration’s delegation made a presentation:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. Sohrabi, Financial and Corporate Services

The following member of the delegation made a presenation:

• M. Suitor, Indigenous Procurement Advisory Panel

The following public speakers made presentations:

• I. Singh, SBI BioEnergy Inc.
• T. Coyes
• L. Daniels, Building Trades of Alberta
• R. Calver, Building Trades of Alberta
• K. Bruno, EndPovertyEdmonton
• S. Cameron, EndPovertyEdmonton

The following public speakers made presentations and answered questions:

• T. Parker, Building Trades of Alberta
• G. Emery, Operative Plasterers' and Cement Masons' International Association, Local 222

Mayor A. Sohi and Councillor J. Rice requested report FCS01093 be requisitioned to City Council without a Committee Recommendation.

6.18

Indigenous Procurement Framework

Items 6.17, 6.18 and 6.22 were dealt with together.

Mayor A. Sohi and Councillor J. Rice requested report FCS01160 be requisitioned to City Council without a Committee Recommendation.

6.19

Fibre Optic Exchange Agreement - Agreement Extension Approval

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the IRU (Indefeasible Right of Use) Extension Term for the Fibre Exchange Master Agreement between the City of Edmonton and the Government of Alberta, as outlined in Attachment 1 of the June 29, 2022, Financial and Corporate Services report FCS01053, be approved.
2. That Attachment 2 of the June 29, 2022, Financial and Corporate Services report FCS01053, remain private pursuant to sections 21 (intergovernmental relations), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

6.20

Hangar 14 (Aviation Heritage) - Facility Rehabilitation & Investment Study

The following member of Administration’s delegation made a presentation:

• P. Ladouceur, Integrated Infrastructure Services

The following public speaker made a presentation:

• D. Ridley, Edmonton Heritage Council

The following public speaker made a presentation and answered questions:

• B. Abbot, Alberta Aviation Museum Association

The following public speaker answered questions:

• R. Lee, Alberta Aviation Museum Association

Mayor A. Sohi and Councillor J. Rice requested report IIS01166 be requisitioned to City Council without a Committee Recommendation.

6.21

Sole Source Transit Technology

The following members of Administration’s delegation answered questions:

• G. Cebryk, Deputy City Manager, City Operations
• S. Feldman, City Operations
• J. Isaac, City Operations

• Moved by: J. Rice

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interestes of a third party), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of items 6.21 and 9.1.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 5:00 p.m., Wednesday, June 29, 2022.

  The following members of Administration’s delegation answered questions:

  • G. Cebryk, Deputy City Manager, City Operations
  • S. Feldman, City Operations
  • J. Isaac, City Operations
  
  
• Moved by: J. Rice

  That Executive Committee meet in public.

  
  

  In Favour (4)

  A. Knack, A. Sohi, J. Rice, and A. Stevenson

  
  
  
  Carried (4 to 0)

  Executive Committee met in public at 5:28 p.m., Wednesday, June 29, 2022. 

  
  
• Moved by: J. Rice
  1. That a sole source agreement, as outlined in the June 29, 2022, City Operations report CO01274, for a term up to 10 years, beginning July 27, 2022, between the City of Edmonton and Trapeze Software ULC, and as further described in Attachment 1, be approved, and that the agreement be in form and content acceptable to the City Manager.
  2. That Attachment 1 of the June 29, 2022, City Operations report CO01274 remain private pursuant to sections 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (3)

  A. Knack, A. Sohi, and J. Rice

  
  
  
  Carried (3 to 0)

6.22

Annual Delegation of Authority Report - 2021

Items 6.17, 6.18 and 6.22 were dealt with together.

Mayor A. Sohi and J. Rice requested report FCS00995 be requisitioned to City Council without a Committee Recommendation.

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

9.1

Acquisition of Land and Buildings

Executive Committee met in private at 5:00 p.m, Wednesday, June 29, 2022.

The following members of Administrations delegation answered questions:

• C. Thiessen, Financial and Corporate Services
• L. Butterfield, Urban Planning and Economy
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• C. Churchill, Integrated Infrastructure Services
• S. McCabe, Deputy City Manager, Urban Planning and Economy

Executive Committee met in public at 5:28 p.m., Wednesday, June 29, 2022.

Mayor A. Sohi and Councillor J. Rice requested report FCS01276 be requisitioned to City Council without a Committee Recommendation.

10.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 5:34 p.m., Wednesday, June 29, 2022.