Audit Committee Minutes

Tuesday, June 27, 2023

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi, 
• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• C. Burrows, 
• and M. Madamombe 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:32 a.m., Tuesday, June 27, 2023, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Audit Committee.

Councillors T. Cartmell, M. Janz and J. Rice; and K. Stolarz, Deputy City Clerk, S. Parsons, and B. Tyson, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Knack

  That the June 27, 2023, Audit Committee meeting agenda be adopted.

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

1.4

Approval of Minutes

• Moved by: J. Wright

  That the May 8, 2023, Audit Committee meeting minutes be approved.

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

1.5

Protocol Items

1.5.1

Friendship Force International (A. Sohi)

Mayor A. Sohi, on behalf of Audit Committee, welcomed Friendship Force International, which received a tour of City Hall.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.3 and 7.4.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Revised 2023 Annual Work Plan

The following member of the delegation made a presentation and answered questions:

• J. Mrygold, Acting City Auditor

• Moved by: J. Wright

  That the Office of the City Auditor Revised 2023 Annual Work Plan, as set out in Attachment 1 of the June 27, 2023, Office of the City Auditor report OCA01938, be approved.

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

7.2

Office of the City Auditor Recommendation Follow-Up Dashboard Report - As at June 9, 2023

The following member of the delegation made a presentation and answered questions:

• J. Mrygold, Acting City Auditor

• Moved by: E. Rutherford

  That the June 27, 2023, Office of the City Auditor report OCA01936, be received for information.

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

7.3

2023 - 2026 Budget Items Related to City Auditor Recommendations

The following member of Administration's delegation made a presentation and answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services 

The following members of Administration's delegation answered questions:

• E. Robar, Deputy City Manager, City Operations
• J. Graham, Financial and Corporate Services

The following member of the delegation answered questions:

• J. Mrygold, Acting City Auditor

• Moved by: A. Knack

  That the June 27, 2023, Financial and Corporate Services report FCS01760, be received for information. 

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

7.4

Employee Absences and Overtime Audit

The following member of the delegation made a presentation and answered questions:

• J. Mrygold, Acting City Auditor

The following member of Administration's delegation made a presentation and answered questions:

• M. Dorval, Acting Deputy City Manager, Employee Services

The following members of Administration's delegation answered questions:

• E. Robar, Deputy City Manager, City Operations
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• C. McKeown, City Operations

• Moved by: A. Knack

  That the June 27, 2023, Office of the City Auditor report OCA01937, be received for information.

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 10:57 a.m., Tuesday, June 27, 2023.