Executive Committee Minutes

Monday, October 26, 2020

9:30 A.m. - 5:30 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• D. Iveson,
• S. McKeen,
• T. Cartmell,
• S. Hamilton,
• and M. Walters

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1.

Call to Order and Related Business

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:33 a.m.

1.2

Roll Call

Mayor D. Iveson confirmed the attendance of the following Committee Members: T. Cartmell, S. McKeen, M. Walters.

Councillors J. Dziadyk, B. Esslinger, B. Henderson, A. Knack and M. Nickel were also in attendance.

Councillor S. Hamilton was absent with notice.

Councillors B. Esslinger, B. Henderson, A. Knack and S. McKeen participated electronically.

Councillors J. Dziadyk and M. Nickel participated electronically for a portion of the meeting.

A. Laughlin, Interim City Manager; K. Gibson, T. Orbell and M. de Guzman, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: T. Cartmell

  That the October 26, 2020, Executive Committee meeting agenda be adopted with the following change:

  Addition: 

  • 6.5 Temporary Pandemic Accommodation Operator Service Agreements
  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

1.4

Adoption of Minutes

• Moved by: T. Cartmell

  That the October 16, 2020, Executive Committee meeting minutes be adopted.

  With the unanimous consent of Committee, the motion carried.

  
  
  
  
  

1.5

Protocol Items

Hillview School (D. Iveson)

Mayor D. Iveson, on behalf of Executive Committee, welcomed students from Hillview School and their teacher H. Chang.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.4, 6.5 and 7.1.

2.2

Vote on Reports not Selected for Debate

The recommendations in the following reports passed without debate: 

• 5.1 Implementation and Impacts of Gender-based Analysis Plus - Update
• 5.2 Revised Community Energy Transition Strategy - Accelerated Actions and Draft Strategy
• 6.3 Semi-Annual Delegation of Authority Report - January 1, 2020 to June 30, 2020

2.3

Requests to Speak

• Moved by: M. Walters

  That the Committee hear from the following speakers, in panels when appropriate: 

  6.1 Reductions to Small Business Regulations - Focusing on Enhancing Service for Business

  1. J. Shewchuk, Prairie Catering
  2. J. McNicoll, Edmonton Construction Association
  3. M. Soprovich, Canadian Home Builders Association - Edmonton Region
  4. J. Adria, Uncle John's Fireworks
  5. A. Pye, NAIOP Edmonton

  6.2 Property Valuation - Leduc County Annexation Area

  1. G. Drews
  2. D. Schiewe
  3. J. Oranchuk

  6.4 Bylaw 19436 - Closure of Vehicular Access to Titled Parcels for Valley Line West

  1. D. Zelinski
  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

2.4

Requests for Specific Time on Agenda

• Moved by: T. Cartmell

  That the following items be time specific:

  • 6.4 Bylaw 19436 - Closure of Vehicular Access to Titled Parcels for Valley Line West - second item at 1:30 p.m.
  • 7.1 Temporary Accommodation Update - 11 a.m.
  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

3.

Councillor Inquiries

There were no Councillor Inquiries. 

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Implementation and Impacts of Gender-based Analysis Plus - Update

Dealt with as part of item 6. Reports.

Revised Due Date: January 18, 2021

5.2

Revised Community Energy Transition Strategy - Accelerated Actions and Draft Strategy

Dealt with as part of item 6. Reports.

Revised Due Date: November 9, 2020

6.

Reports

• Moved by: S. McKeen

  That the recommendations in the following reports be passed without debate:

  • 5.1 Implementation and Impacts of Gender-based Analysis Plus - Update

  That the revised due date of January 18, 2021, be approved.

  • 5.2 Revised Community Energy Transition Strategy - Accelerated Actions and Draft Strategy

  That the revised due date of November 9, 2020, be approved.
  

  • 6.3 Semi-Annual Delegation of Authority Report - January 1, 2020 to June 30, 2020

  That the October 26, 2020, Financial and Corporate Services report FCS00054, be received for information.

  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

6.1

Reductions to Small Business Regulations - Focusing on Enhancing Service for Business

S. McCabe, Deputy City Manager and K. Petrin, Urban Form and Corporate Strategic Development, made a presentation.

J. Shewchuk, Prairie Catering; J. McNicoll, Edmonton Construction Association; M. Soprovich, Canadian Home Builders Association - Edmonton Region; J. Adria, Uncle John's Fireworks; and A. Pye, NAIOP Edmonton, made presentations and answered questions.

S. McCabe, Deputy City Manager, K. Petrin, M. Kluh and J. Chase, Urban Form and Corporate Strategic Development; and A. Laughlin, Interim City Manager, answered questions.

• Moved by: D. Iveson

  That Executive Committee recommend to City Council:

  That the Mayor, on behalf of City Council, write a letter conveying the October 26, 2020, Urban Form and Corporate Strategic Development report CR_7581, to relevant Government of Alberta ministers, as an update to previous submissions regarding Red Tape reduction, and reaffirming our shared priority to support investors and the resiliency of our existing businesses through the pandemic and economic downturn.

  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

6.2

Property Valuation - Leduc County Annexation Area

• Moved by: T. Cartmell

  That Committee hear from K. Lachapelle.

  With the unanimous consent of Committee, the motion carried.

  C. Watt, Financial and Corporate Services, made a presentation.

  G. Drews; D. Schiewe, on behalf of K. Schiewe, A. Thomas, B. Halwa and L. Sabo; J. Oranchuk; and K. Lachapelle made presentations and answered questions.

  C. Watt, A. Szabo and M. Persson, Deputy City Manager, Financial and Corporate Services; and B. Andriachuk, City Solicitor and C. Ashmore, Office of the City Manager (Legal Services), answered questions.

  
  
  
  
  
• Moved by: M. Walters

  That Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of item 6.2.

  With the unanimous consent of Committee, the motion carried.

  
  
  
  
  

  Committee met in private at 3 p.m.

  In Attendance:

  • D. Iveson
  • T. Cartmell
  • S. McKeen
  • M. Walters
  • J. Dziadyk
  • B. Henderson
  • A. Knack
  • K. Gibson, Office of the City Clerk (Meeting clerk)
  • T. Orbell, Office of the City Clerk (Meeting clerk)
  • M. de Guzman, Office of the City Clerk (Meeting clerk)
  • A. Laughlin, Interim City Manager
  • B. Andriachuk, City Solicitor
  • J. Meliefste, Acting Deputy City Manager, Integrated Infrastructure Services
  • G. Cebryk, Deputy City Manager, City Operations
  • C. Owen, Deputy City Manager, Communications and Engagement
  • M. Persson, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  • R. Smyth, Deputy City Manager, Citizen Services
  • S. McCabe, Deputy City Manager, Urban Form and Corporate Strategic Development
  • C. Ashmore, Office of the City Manager (Legal Services)
  • C. Watt, Financial and Corporate Services (Subject matter expert)
  • A. Szabo, Financial and Corporate Services (Subject matter expert)
  • S. Leroux, Financial and Corporate Services (Subject matter expert)
  • S. Ebrahim, Office of the City Manager (Subject matter expert)
  
  
• Moved by: M. Walters

  That Committee meet in public.

  With the unanimous consent of Committee, the motion carried.

  Committee met in public at 3:28 p.m.

  
  
  
  
  
• Moved by: T. Cartmell

  Leduc County Annexation Area - Taxpayer Support Options

  That the October 26, 2020, Financial and Corporate Services report FCS00021, be referred to Administration, to examine options to support taxpayers in the annexed area, and return to Committee.

  Due date: January 18, 2021

  With the unanimous consent of Committee, the motion carried.

  
  
  
  
  

6.3

Semi-Annual Delegation of Authority Report - January 1, 2020 to June 30, 2020

Dealt with as part of item 6. Reports.

6.4

Bylaw 19436 - Closure of Vehicular Access to Titled Parcels for Valley Line West

J. Meliefste, Acting Deputy City Manager, Integrated Infrastructure Services, made a presentation.

D. Zelinski made a presentation and answered questions.

J. Meliefste, Acting Deputy City Manager, Integrated Infrastructure Services; and B. Andriachuk, City Solicitor, answered questions.

• Moved by: T. Cartmell

  That Committee meet in private pursuant to sections 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of item 6.4.

  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

  Committee met in private at 4:22 p.m.

  In Attendance:

  • D. Iveson
  • T. Cartmell
  • S. McKeen
  • M. Walters
  • B. Henderson
  • A. Knack
  • S. McKeen
  • M. Walters
  • K. Gibson, Office of the City Clerk (Meeting clerk)
  • T. Orbell, Office of the City Clerk (Meeting clerk)
  • M. de Guzman, Office of the City Clerk (Meeting clerk)
  • A. Laughlin, Interim City Manager
  • B. Andriachuk, City Solicitor
  • J. Meliefste, Acting Deputy City Manager, Integrated Infrastructure Services
  • G. Cebryk, Deputy City Manager, City Operations
  • C. Owen, Deputy City Manager, Communications and Engagement
  • S. McCabe, Deputy City Manager, Urban Form and Corporate Strategic Development
  • M. Bohn, Office of the City Manager (Legal Services)
  • L. Dunham, Office of the CIty Manager (Legal Services)
  • B. Ferguson, Integrated Infrastructure Services (Subject matter expert)
  • R. Casavant, Integrated Infrastructure Services (Subject matter expert)
  • D. Figueria, Financial and Corporate Services (Subject matter expert)
  • S. Ebrahim, Office of the City Manager (Subject matter expert)
  
  
• Moved by: M. Walters

  That Committee meet in public.

  With the unanimous consent of Committee, the motion carried.

  Committee met in public at 4:40 p.m.

  
  
  
  
  
• Moved by: M. Walters

  That Executive Committee recommend to City Council:

  That Bylaw 19436 be given the appropriate readings.

  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

6.5

Temporary Pandemic Accommodation Operator Service Agreements

• Moved by: M. Walters
  1. That a single source agreement between the City of Edmonton and The Boyle Street Service Society up to a maximum of $2,429,789.33, to provide operational services at the temporary accommodation at the Edmonton Convention Centre, as outlined in Attachment 1 of the October 26, 2020, Citizen Services report CS00130, be approved, and that the agreement be in form and content acceptable to the City Manager.
  2. That a single source agreement between the City of Edmonton and Bissell Centre up to a maximum of $4,380,826.64, to provide operational services at the temporary accommodation at the Edmonton Convention Centre, as outlined in Attachment 2 of the October 26, 2020, Citizen Services report CS00130 be approved, and that the agreement be in form and content acceptable to the City Manager.
  3. That a single source agreement between the City of Edmonton and The Mustard Seed Society up to a maximum of $1,689,384.03, to provide operational services at the temporary accommodation at the Edmonton Convention Centre, as outlined in Attachment 3 of the October 26, 2020, Citizen Services report CS00130 be approved, and that the agreement be in form and content acceptable to the City Manager.
  4. That Attachment 5 of the October 26, 2020, Citizen Services report CS00130, remain private pursuant to sections 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  D. Iveson, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (4 to 0)

7.

Private Reports

• Moved by: M. Walters

  That Committee meet in private pursuant to sections 21 (disclosure harmful to intergovernmental relations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.1.

  With the unanimous consent of Committee, the motion carried.

  Committee met in private at 11:04 a.m.

  In Attendance:

  • D. Iveson
  • T. Cartmell
  • S. McKeen
  • M. Walters
  • B. Esslinger
  • B. Henderson
  • A. Knack
  • K. Gibson, Office of the City Clerk (Meeting clerk)
  • T. Orbell, Office of the City Clerk (Meeting clerk)
  • M. de Guzman, Office of the City Clerk (Meeting clerk)
  • S. McKerry, Office of the City Clerk (Meeting clerk)
  • A. Laughlin, Interim City Manager
  • B. Andriachuk, City Solicitor
  • J. Meliefste, Acting Deputy City Manager, Integrated Infrastructure Services
  • S. McCabe, Deputy City Manager, Urban Form and Corporate Strategic Development
  • C. Owen, Deputy City Manager, Communications and Engagement
  • R. Smyth, Deputy City Manager, Citizen Services
  • M. Persson, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  • G. Cebryk, Deputy City Manager, City Operations
  • K. Petrin, Urban Form and Corporate Strategic Development (Subject matter expert)
  • N. Jacobsen, Office of the City Manager (Legal Services)
  • J. Inkpen, Office of the City Manager (Legal Services)
  • C. Kjenner, Citizen Services (Subject matter expert)
  • E. Robar, City Operations (Subject matter expert)
  • B. Simpson, City Operations (Subject matter expert)
  • R. Gabruck, Citizen Services (Subject matter expert)
  • R. Jevne, Citizen Services (Subject matter expert)
  • J. Foord, Citizen Services (Subject matter expert)
  • N. Thomas, Communications and Engagement (Subject matter expert)
  • G. Grimble, Communications and Engagement (Subject matter expert)
  • M. Rogers, Citizen Services (Subject matter expert)
  • D. Nielsen, Office of the Mayor (Subject matter expert)
  • M. Laban, Office of the City Manager (Subject matter expert)
  • S. Ebrahim, Office of the City Manager (Subject matter expert)
  • D. Hilton, Edmonton Police Service (Subject matter expert)
  
  
  
  
  
• Moved by: M. Walters

  That Committee meet in public.

  With the unanimous consent of Committee, the motion carried.

  Committee met in public at 11:55 a.m.

  
  
  
  
  

7.1

Temporary Accommodation Update

City Council report
Sections 21 (disclosure harmful to intergovernmental relations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act

• Moved by: S. McKeen
  1. That the Temporary Accommodation Update Verbal report, be received for information.
  2. That the Temporary Accommodation Update Verbal report, remain private pursuant to sections 21 (disclosure harmful to intergovernmental relations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  With the unanimous consent of Committee, the motion carried.

  
  
  
  
  

8.

Notices of Motion and Motions without Customary Notice

Mayor D. Iveson asked whether there were any Notices of Motion. There were none. 

9.

Adjournment

The meeting adjourned at 5:17 p.m.