Utility Committee Minutes

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Council Chamber, 2nd floor, City Hall
Present:
  • B. Henderson,
  • M. Walters,
  • M. Banga,
  • S. McKeen,
  • S. Hamilton,
  • and A. Paquette

Councillor B. Henderson called the meeting to order at 9:33 a.m.

Councillor B. Henderson confirmed the attendance of the following Committee members: M. Walters, M. Banga, S. Hamilton, S.McKeen and A. Paquette.

Councillors T. Cartmell and A. Knack were also in attendance. 

Councillors M. Banga, T. Cartmell, S. Hamilton, A. Knack, S.McKeen and A. Paquette participated electronically. 

D. Beaudry, Deputy City Clerk; D. Siebold, T. Orbell and C. Schlamp, Office of the City Clerk were also in attendance. 

  • Moved by:M. Walters


    Vote Type: Majority (Voted), Recorded

    That the October 2, 2020, Utility Committee meeting agenda be adopted with the following change:

    Addition:

    • 7.1 Contract Update(Section 25 of the Freedom of Information and Protection of Privacy Act)

    With the unanimous consent of Committee, the motion passed.


  • Moved by:M. Banga


    Vote Type: Majority (Voted), Recorded

    That the February 14, 2020, Utility Committee meeting minutes be  adopted.

    With the unanimous consent of Committee, the motion passed.


There were no Protocol Items. 

All items were selected for debate.

There were no Reports not Selected for Debate. 

  • Moved by:M. Walters


    Vote Type: Majority (Voted), Recorded

    That the Committee hear from the following speaker:

    6.2 EPCOR Water Services Inc. - Water, Gold Bar and Drainage PBR Progress Report

    1. J. Rickett

    With the unanimous consent of Committee the motion passed. 


There were no requests for any items to be dealt with at a specific time. 

There were no Councillor Inquiries. 

There were no Reports to be Dealt with at a Different Meeting. 

There were no Requests to Reschedule Reports. 

A. Cudrak and M. Mathon, EPCOR, made a presentation and answered questions. 

  • Moved by:S. McKeen

    That the October 2, 2020, Financial and Corporate Services report FCS00038, be received for information. 


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

D. Manning and C. Tiedemann, EPCOR, made a presentation.

J. Rickett, made a presentation and answered questions. 

D. Manning and C. Tiedemann, EPCOR, answered questions. 

  • Moved by:M. Banga

    That the October 2, 2020, Financial and Corporate Services report CR_8330, be received for information. 


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

D. Manning and M. Kennedy, EPCOR, made a presentation and answered questions. B. McNabb, Financial and Corporate Services and J. Beckett, Utilities Advisor, answered questions. 

  • Moved by:S. Hamilton

    That the October 2, 2020, Financial and Corporate Services report CR_8146, be received for information. 


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

D. Manning, EPCOR, and J. Beckett, Utilities Advisor, answered questions. 

  • Moved by:M. Walters

    That the October 2, 2020, Financial and Corporate Services report CR_8328, be received for information. 


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

Items 6.5 and 6.6 were dealt with together. 

G. Cebryk, Deputy City Manager, and M. Labrecque, City Operations, made a presentation. M. Labrecque and N. Kjelland, City Operations; and S. Appukuttan, Financial and Corporate Services answered questions.  

  • Moved by:S. McKeen

    That Utility Committee recommend to City Council:

    That the Business Case for the Materials Recovery Facility Renewal project, as set out in Attachment 1 of the October 2, 2020, City Operations report CO00057, recommending Alternative 2, be approved.


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)
  • Moved by:A. Paquette

    That Utility Committee recommend to City Council:

    That Administration incorporate requirements in the upcoming Joint MRF Operations and Maintenance Services competitive procurement for bidders to work with organizations in creating a community employment benefit agreement in accordance with the City’s Sustainable Procurement Policy (C556A). 

     


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

Items 6.5 and 6.6 were dealt with together. 

  • Moved by:S. McKeen

    That Utility Committee recommend to City Council:

    That capital profile 20-81-2020 - MRF Renewal, as set out in Attachment 1 of the October 2, 2020, City Operations report CO00058, be approved, with funding from transfers of $8.0 million from approved composite capital profile CM-81-2045, $1.3 million from approved composite capital profile CM-81-2047 and $6.4 million from approved composite capital profile CM-81-2048.


    In Favour (6)B. Henderson, M. Walters, M. Banga, S. McKeen, S. Hamilton, and A. Paquette

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

G. Cebryk, Deputy City Manager and M. Labrecque, City Operations, made a presentation and answered questions. 

  • Moved by:M. Banga

    That the October 2, 2020, City Operations report CR_8446, be received for information.


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

G. Cebryk, Deputy City Manager and M. Labrecque, City Operations, answered questions. 

  • Moved by:A. Paquette

    That the October 2, 2020, City Operations report CR_7473, be received for information. 


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

C. Felske and B. Latte, Integrated Infrastructure Services, answered questions. 

  • Moved by:M. Walters

    That the October 2, 2020, Integrated Infrastructure Services report CR_8340, be received for information. 


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

J. Meliefste, Deputy City Manager, Integrated Infrastructure Services; and B. McNabb, Financial and Corporate Services answered questions. 

  • Moved by:B. Henderson

    That Utility Committee recommend to City Council:

    That the Blatchford District Energy Utility Fiscal Policy C597 be amended by adding the rate setting principles outlined in Attachment 1 of the October 2, 2020, Financial and Corporate Services report CR_7760, as the new Schedule A to Policy C597. 


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)
  • Moved by:M. Banga

    That Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party), 17 (disclosure harmful to personal privacy),18 (disclosure harmful to individual or public safety) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.1


    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

    Committee met in private at 3:53 p.m. 


  • Moved by:A. Paquette

    That Committee meet in public. 


    In Favour (6)B. Henderson, M. Walters, M. Banga, S. McKeen, S. Hamilton, and A. Paquette

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

    Committee met in public at 4:03 p.m. 


7.1
Contract Status
 

Addendum
Sections 16 (disclosure harmful to business interests of a third party) and 17 (disclosure harmful to personal privacy) of the Freedom of Information and Protection of Privacy Act

Committee met in private at 3:53 p.m. pursuant to sections 16 (disclosure harmful to business interests of a third party), 17 (disclosure harmful to personal privacy),18 (disclosure harmful to individual or public safety) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act

In Attendance: 

  • B. Henderson 
  • M. Walters
  • M. Banga
  • S. McKeen
  • S. Hamilton
  • A. Paquette
  • J. Beckett, Utilities Advisor, was present for a portion of the discussion 
  • A. Giesbrecht, City Clerk
  • D. Beaudry, Deputy City Clerk
  • C. Schlamp, Office of the City Clerk (Meeting Clerk)
  • T. Orbell, Office of the City Clerk (Meeting Clerk) 

Committee met in public at 4:03 p.m.

  • Moved by:M. Walters
    1. That Administration proceed with Option 1, as set out in the October 2, 2020, Office of the City Manager report OCM00068.
    2. That the October 2, 2020, Office of the City Manager report OCM00068 remain private further to sections 16 (disclosure harmful to business interests of a third party), 17 (disclosure harmful to personal privacy), 18 (disclosure harmful to individual or public safety) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

    In Favour (6)B. Henderson, S. Hamilton, S. McKeen, A. Paquette, M. Walters, and M. Banga

    Vote Type: Majority (Voted), Recorded

    Carried (6 to 0)

Councillor B. Henderson asked if there were any Notices of Motion. There were none. 

The meeting adjourned at 4:06 p.m. 

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