Audit Committee Minutes

-
Council Chamber, 2nd floor, City Hall
Present:
  • A. Sohi,
  • A. Knack,
  • K. Principe,
  • E. Rutherford,
  • J. Wright,
  • and O. Edmondson

Mayor A. Sohi called the meeting to order at 9:41 a.m., Friday, December 3, 2021, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Audit Committee.

Public Member C. Burrows was absent with notice.

Councillors M. Janz, A. Paquette, A. Salvador, A. Stevenson and K. Tang; A. Corbould, City Manager; and K. Cook, Acting Deputy City Clerk; M. Barnes and R. Zheng, Office of the City Clerk, were also in attendance.

Mayor A. Sohi called for nominations for the position of Vice-Chair, Audit Committee.

Councillor A. Knack nominated Councillor J. Wright for the position of Vice-Chair, Audit Committee.

Mayor A. Sohi asked if there were any further nominations. There being no other nominations, Mayor A. Sohi declared nominations closed.

  • Moved by:A. Knack

    That Councillor J. Wright be elected as Vice-Chair, Audit Committee.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)
  • Moved by:J. Wright

    That the December 3, 2021, Audit Committee meeting agenda be adopted with the following changes:

    Additions:

    • 6.2 KPMG 2021 Audit Planning Report
    • 6.6 Administration Response: Electrical Services Contract Management Audit
    • 6.8 Administrative Response - Reserve Funds Governance and Management Review
    • 6.10 Administrative Response to the Office of the City Auditor - Historic Resource Management Program
    • 6.12 Administrative Update on the Auditor's Dashboard

    Replacement report:

    • 6.6 Administration Response: Electrical Services Contract Management Audit -  Report CO00499

    Replacement attachment:

    • 6.5 Electrical Services Contract Management Audit - Attachment 1
    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

There were no minutes to be approved. 

Councillors K. Tang and E. Rutherford, on behalf of Audit Committee, recognized the International Day of Persons with Disabilities.

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8, 6.9, 6.10, 6.11 and 6.12.

All items were selected for debate.

  • Moved by:K. Principe

    That Audit Committee hear from the following speakers, in panels when appropriate:

    • 6.9 Historic Resources Management Program Audit
      1. D. Ridley, Edmonton Heritage Council
      2. D. Schamuhn, Edmonton Historical Board
    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)
  • Moved by:A. Knack

    That the following items be dealt with at a specific time on the agenda:

    • 6.9 Historic Resources Management Program Audit - To be dealt with at 1:30 p.m.
    • 6.3 Office of the City Auditor and 6.4 2022 Annual Work Plan - To be dealt with together as last items of business
    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

There were no Councillor Inquiries.

There were no Reports to be Dealt with at a Different Meeting.

There were no Requests to Reschedule Reports.

The following members of Administration’s delegation made a presentation: 

  • A. Giesbrecht, City Clerk
  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

The following member of Administration’s delegation made a presentation and answered questions:

  • H. Quach, City Auditor
  • Moved by:A. Knack

    That the December 3, 2021, Office of the City Clerk verbal report OCC00870, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

The following made a presentation and answered questions:

  • R. Borrelli, KPMG
  • C. Coz, KPMG
  • Moved by:A. Knack

    That the KPMG Audit Planning Report for the year ending December 31, 2021, as set out in Attachment 1 of the December 3, 2021, Financial and Corporate Services report FCS00865, be approved.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.3 and 6.4 were dealt with together.

The following member of Administration's delegation made a presentation and answered questions:

  • H. Quach, City Auditor

The following members of Administration’s delegation answered questions:

  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  • J. Mryglod, Office of the City Auditor
  • Moved by:A. Knack

    That Audit Committee recommend to City Council:
    1. That the December 3, 2021, Office of the City Auditor report OCA0859 be referred to the City Council Budget deliberations for consideration of the unfunded service package to increase the OCA operating budget by $230,000 on an on-going basis starting in 2022, as outlined in Attachment 2, with funding from the tax levy to support the implementation of the Office of the City Auditor strategic plan.

    2. That the Office of the City Auditor Strategic Plan 2022-2025 as outlined in Attachment 1 of the December 3, 2021, Office of the City Auditor report OCA00859, be approved.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.3 and 6.4 were dealt with together.

  • Moved by:A. Knack

    That Audit Committee recommend to City Council:
    That the Office of the City Auditor 2022 Annual Work Plan as outlined in Attachment 1 of the December 3, 2021, Office of the City Auditor report OCA00860, be approved.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.5 and 6.6 were dealt with together.

The following members of Administration’s delegation made a presentation and answered questions:

  • H. Quach, City Auditor
  • G. Cebryk, Deputy City Manager, City Operations
  • P. Mann, City Operations


The following members of Administration’s delegation answered questions:

  • C. Walbaum, Integrated Infrastructure Services 
  • M. Bohn, Office of the City Manager (Legal Services)
  • Items 6.5 and 6.6 were voted on together.

    Moved by:E. Rutherford

    That the December 3, 2021, Office of the City Auditor report OCA00861, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.5 and 6.6 were dealt with together.

  • Items 6.5 and 6.6 were voted on together.

    Moved by:E. Rutherford

    That the December 3, 2021, City Operations report CO00499, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.7 and 6.8 were dealt with together.

The following members of Administration’s delegation made a presentation and answered questions:

  • H. Quach, City Auditor
  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services


The following member of Administration’s delegation answered questions:

  • J. Mryglod, Office of the City Auditor
  • Items 6.7 and 6.8 were voted on together.

    Moved by:E. Rutherford

    That the December 3, 2021, Office of the City Auditor report OCA00862, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.7 and 6.8 were dealt with together.

  • Items 6.7 and 6.8 were voted on together.

    Moved by:E. Rutherford

    That the December 3, 2021, Financial and Corporate Services report FCS00857, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.9 and 6.10 were dealt with together.

The following members of Administration’s delegation made a presentation:

  • H. Quach, City Auditor
  • K. Snyder, Urban Planning and Economy

The following public speakers made presentations:

  • D. Ridley, Edmonton Heritage Council
  • D. Schamuhn, Edmonton Historical Board

The following member of Administration’s delegation answered questions:

  • K. Snyder, Urban Planning and Economy
  • Items 6.9 and 6.10 were voted on together.

    Moved by:A. Knack

    That the December 3, 2021, Office of the City Auditor report OCA00863, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Item 6.9 and 6.10 were dealt with together.

  • Items 6.9 and 6.10 were voted on together.

    Moved by:A. Knack

    That the December 3, 2021, Urban Planning and Economy report UPE00851, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.11 and 6.12 were dealt with together.

The following members of Administration’s delegation answered questions:

  • H. Quach, City Auditor
  • A. Corbould, City Manager
  • G. Cebryk, Deputy City Manager, City Operations
  • Items 6.11 and 6.12 were voted on together.

    Moved by:A. Knack

    That the December 3, 2021, Office of the City Auditor report OCA00864, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

Items 6.11 and 6.12 were dealt with together.

  • Items 6.11 and 6.12 were voted on together.

    Moved by:A. Knack

    That the December 3, 2021, Office of the City Manager report OCM00868, be received for information.

    In Favour (6)O. Edmondson, A. Sohi, A. Knack, E. Rutherford, J. Wright, and K. Principe
    Carried (6 to 0)

There were no Responses to Councillor Inquiries on the agenda.

There were no Motions Pending on the agenda.

There were no Private Reports on the agenda.

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

The meeting adjourned at 2:59 p.m., Friday, December 3, 2021.

No Item Selected