Minutes for 06/19/2014, LRT Governance Board Committee

 

 

LRT GOVERNANCE BOARD

 

MINUTES


June 19, 2014  –  Council Chamber

 

 

PRESENT

A.  Maurer, D. Hickey, *K. Chisholm, I. Ing

*Participated via telephone

ABSENT

T. Ball

ALSO IN ATTENDANCE

M. Nathoo, Office of the City Clerk
G. Joseph, Office of the City Clerk
D. Siebold, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           3

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Requests to Speak                                                                              3

2.2        Requests for Specific Time on Agenda                                         3

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

4.          STATUS REPORT                                                                               4

5.          REPORTS                                                                                              4

5.1        Board Member Recruitment Option                                                4

5.2        Project Update - Valley Line LRT - Verbal Report                       4

5.3        Governance Board Bylaw Review - Draft Amendments           4

5.4        Valley Line LRT - Public Engagement Plan                                  5

6.          PRIVATE REPORTS                                                                           6

6.1        Project Update - Verbal Report                                                        6

6.2        Request for Qualification Market Activity Upate -

             Verbal Report                                                                                        6

6.3        Relationship Review Committee Update - Verbal

             Report                                                                                                     7

6.4        Request for Proposal Update                                                          7

6.5        Payment Mechanisms and Key Performance Indicators

             Update - In Private                                                                               8

6.6        Project Agreement Update                                                                9

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   9

7.1        July 28, 2014, LRT Governance Board meeting
             (I. Ing)                                                                                                       9

8.          ADJOURNMENT                                                                                10

 

 

 


Carried

Carried

None

 

See minutes

None

None

None

 

Postponed

Carried

Action

Carried

 

Carried

 

Carried

 

Carried

Carried

 

Carried

Carried

 

 

 

Action

 

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:34 a.m.

 

1.2

Adoption of Agenda

 

 

Moved D. Hickey:

 

 

 

That the June 19, 2014, LRT Governance Board Agenda be adopted with the following changes:

Additions:

5.3      Governance Board Bylaw Review – Draft   Amendments

6.4      Request for Proposal Update – PRIVATE
(Sections 24 and 25 of the Freedom of Information and Protection of Privacy Act)

6.5      Payment Mechanisms and Key Performance Indicators Update – PRIVATE
(Sections 24 and 25 of the Freedom of Information and Protection of Privacy Act)

6.6      Project Agreement Update – PRIVATE
(Sections 24 and 25 of the Freedom of Information and Protection of Privacy Act)

Replacement Pages:

5.3      Governance Board Bylaw Review – Draft Amendments
- Attachment 2
- Page 4 of 7 of Attachment 4

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.3

Adoption of Minutes

 

 

Moved D. Hickey:

 

 

 

That the April 17, 2014, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

Moved D. Hickey:

 

 

 

That the LRT Governance Board hear from the following speaker:

5.4      Valley Line LRT – Public Engagement Plan

S. Bradshaw, Amalgamated Transit Union Local 569

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

Board Member Recruitment Option

 

 

Moved K. Chisholm:

 

 

 

That the February 4, 2014, Corporate Services report CR_692, be postponed to the July 28, 2014, LRT Governance Board meeting.

 

Corporate Svcs.

Due Date:
Jul. 28, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

5.2

Project Update - Valley Line LRT - Verbal Report

 

 

 

B. Smid, Transportation Services, made a presentation and answered the Board's questions.

 

 

 

 

 

 

Moved I. Ing:

 

 

 

That the June 19, 2014, Transportation Services verbal report on Project Update - Valley Line, be received for information.

 

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

5.3

Governance Board Bylaw Review - Draft Amendments

 

 

 

C. Pooli, Corporate Services (Law), made a presentation and answered the Board's questions. D. Wandzura, General Manager, and W. Mandryk, Transportation Services, answered the Board's questions.

 

 

 

 

 

 

Moved D. Hickey:

 

 

 

That the LRT Governance Board recommend to City Council:

That Bylaw 16766 be given the appropriate readings.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

5.4

Valley Line LRT - Public Engagement Plan

 

 

 

W. Mandryk, Transportation Services, made a presentation.

S. Bradshaw, Amalgamated Transit Union Local 569, made a presentation.

 

 

Moved K. Chisholm:

 

 

 

That the LRT Governance Board recommend to City Council:

That the Valley Line LRT - Public Engagement Plan as outlined in the June 19, 2014, Transportation Services report CR_1216rev, be received for information.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

6.

PRIVATE REPORTS

6.1

Project Update - Verbal Report

 

 

 

The LRT Governance Board met in private at 11:37 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:15 p.m.

 

 

Moved A.  Maurer:

 

 

 

1.    That the June 19, 2014, Transportation Services verbal report on the Project Update, be received for information.

2.    That the June 19, 2014, Transportation Services verbal report on the Project Update remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

6.2

Request for Qualification Market Activity Upate - Verbal Report

 

 

 

The LRT Governance Board met in private at 11:37 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:15 p.m.

 

 

Moved A. Maurer:

 

 

 

1.    That the June 19, 2014, Transportation Services verbal report on the Request for Qualification Market Activity Update, be received for information.

2.    That the June 19, 2014, Transportation Services verbal report on the Request for Qualification Market Activity Update remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

6.3

Relationship Review Committee Update - Verbal Report

 

 

 

The LRT Governance Board met in private at 11:37 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:15 p.m.

 

 

Moved A.  Maurer:

 

 

 

1.    That the June 19, 2014, Transportation Services verbal report on the Relationship Review Committee Update, be received for information.

2.    That the June 19, 2014, Transportation Services verbal report on the Relationship Review Committee Update remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

6.4

Request for Proposal Update

 

 

 

The LRT Governance Board met in private at 11:37 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:15 p.m.

 

 

Moved A.  Maurer:

 

 

 

1.    That the June 19, 2014, Transportation Services report CR_1376, be received for information.

2.    That the June 19, 2014, Transportation Services report CR_1376, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

6.5

Payment Mechanisms and Key Performance Indicators Update - In Private

 

 

 

The LRT Governance Board met in private at 11:37 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:15 p.m.

 

 

Moved A.  Maurer:

 

 

 

1.    That the June 19, 2014, Transportation Services report CR_1377, be received for information.

2.    That the June 19, 2014, Transportation Services report CR_1377, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

6.6

Project Agreement Update

 

 

 

The LRT Governance Board met in private at 11:37 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:15 p.m.

 

 

Moved A.  Maurer:

 

 

 

1.    That the June 19, 2014, Transportation Services report CR_1378, be received for information.

2.    That the June 19, 2014, Transportation Services report CR_1378, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

7.1

July 28, 2014, LRT Governance Board meeting (I. Ing)

 

 

 

I. Ing requested permission of the board to make a Motion without Customary Notice to schedule a meeting of the LRT Governance Board on July 28, 2014.

 

 

 

 

 

 

Moved D. Hickey:

 

 

 

That I. Ing be allowed to make a Motion without Customary Notice to schedule a meeting of the LRT Governance Board on July 28, 2014.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

 

Moved I. Ing:

 

 

 

That an LRT Governance Board meeting be scheduled for July 28, 2014, from
11 a.m. to 5:30 p.m. in the River Valley Room.

Corporate Svcs.

Due Date:
Jul. 28, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing

 

 

Absent:

 

 

 

T. Ball, K. Chisholm

 

8.

ADJOURNMENT

 

 

 

The meeting adjourned at 2:19 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk

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