Executive Committee Minutes

Monday, January 18, 2021

9:30 A.m. - 5:30 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• D. Iveson,
• S. McKeen,
• T. Cartmell,
• S. Hamilton,
• and M. Walters

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1.

Call to Order and Related Business

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:35 a.m., Monday, January 18, 2021, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor D. Iveson conducted roll call and confirmed the attendance of Members of Executive Committee.

Councillors S. Hamilton and S. McKeen participated electronically.

Councillors T. Caterina, B. Esslinger, B. Henderson, A. Knack and A. Paquette; A. Corbould, City Manager; and K. Gibson, T. Orbell and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. McKeen

  That the January 18, 2021, Executive Committee meeting agenda be adopted.

  
  

  In Favour (5)

  D. Iveson, S. McKeen, T. Cartmell, S. Hamilton, and M. Walters

  
  
  
  Carried (5 to 0)

1.4

Adoption of Minutes

• Moved by: M. Walters

  That the November 30, 2020, Executive Committee meeting minutes be adopted.

  
  

  In Favour (5)

  D. Iveson, S. McKeen, T. Cartmell, S. Hamilton, and M. Walters

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

1.

City Hall Schools (D. Iveson)

Mayor D. Iveson, on behalf of Executive Committee, welcomed grade 1 and 2 students from the following schools watching virtually:

• Belgravia
• Major General Griesbach
• Lynnwood
• Father Leo Green

2.

New City Manager (D. Iveson)

Mayor D. Iveson, on behalf of Executive Committee, thanked outgoing Interim City Manager, Adam Laughlin for his incredible work over the past year and welcomed the new City Manager, Andre Corbould. City Council looks forward to working with Andre to help advance the City of Edmonton priorities at a provincial and national level and building a stronger, more resilient City.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.2, 6.5, 6.6, 6.7, 6.9, 7.1, 7.2 and 8.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: T. Cartmell

  That the recommendations in the following reports be approved:

  • 5.1 Leduc County Annexation Area - Taxpayer Support Options
  • 5.2 Exploration of Uses, Condition, and Partner Funding for Hangar 11 Located at Blatchford - Financial Viability: Reimagine Land, Property, and Facility Asset
  • 5.3 Downtown District Energy Initiative - Development Update
  • 5.4 Schedule A3 Parcel Options - Options for the Property at 16307 - 87 Avenue
  • 5.5 Schedule A4 Parcel Options - Access Options for the Property at 10060 - 156 Street
  • 5.6 Professional Consulting Services Usage
  • 5.7 Code of Conduct for Board Members - Work and Engagement Plan
  • 5.8 Potential Amendments to the Emergency Management Bylaw
  • 6.1 Heritage Valley Land Acquisition and Land Sale
  • 6.3 Green and Walkable Cost Share Agreement - Ice District
  • 6.4 Taxes Recommended for Cancellation (Write-off) - Cancellation of Uncollectible Taxes and Penalties
  • 6.8 Status Update on Contaminated Site Management Program
  • 6.10 Bylaw 19515 - Amendments to Bylaw 12408 - Non-profit Community Organizations Exemption Bylaw
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

2.3

Requests to Speak

• Moved by: M. Walters

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.2 Kiniski Gardens - Update on Sale of Surplus School Site
    1. T. Estabrooks, Edmonton Public School Board
    2. J. Sidhu, Headway Schook
    
    
  • 6.5 2021 Private Construction Projects - Economic Incentive Options
    1. R. Mostashari, Langham Developments
    2. R. Horvath, Open Sky Developments Ltd.
    
    
  • 6.9 Bylaw 19468 - Closure of Vehicular Access to Titled Parcels for the Yellowhead Trail
    Freeway Conversion Program
    1. A. Somji, Ramada Edmonton Yellowhead
    2. J. Thiessen, Dansons ULC
    
    
  • 7.1 Social Procurement (A. Paquette)
    1. S. Crichton, IBEW Local 424
    2. R. Calver, Building Trades Of Alberta
    3. E. Ambtman, EndPovertyEdmonton
    4. S. Cameron, EndPovertyEdmonton
    5. D. LePage, Buy Social Canada
    
    
  • 7.2 West Edmonton Transmission Upgrade Project (S. Hamilton)
  • 8.1 Underground High Voltage Transmission Lines - Capital Profile (S. Hamilton)
    1. M. Kammer
    2. D. Arnold, Lynnwood Community League
    3. D. Sim, Lynnwood Community League
    4. R. Ennis
    5. L. Lee
    6. D. Davidson
    7. G. Spencer
    8. S. Balzer
    9. M. Farnel
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)
• Moved by: M. Walters

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.5 2021 Private Construction Projects - Economic Incentive Options
    1. H. Edgar, Edgar Development

  With the unanimous consent of Executive Committee, the motion carried.

   

  
  
  
  
  
• Moved by: D. Iveson

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.9 Bylaw 19468 - Closure of Vehicular Access to Titled Parcels for the Yellowhead Trail Freeway Conversion Program
    1. E. Fraser, Greystone Property Management Corp.

  With the unanimous consent of Executive Committee, the motion carried.

  
  
  
  
  
• Moved by: T. Cartmell

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 7.2 West Edmonton Transmission Upgrade Project (S. Hamilton)
  • 8.1 Underground High Voltage Transmission Lines - Capital Profile (S. Hamilton)
    1. S. Creller, Lynnwood Community League
    2. S. Beitel, Lynnwood Community League

  With the unanimous consent of Executive Committee, the motion carried.

  
  
  
  
  

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Leduc County Annexation Area - Taxpayer Support Options

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of February 1, 2021, be approved.

Revised Due Date: February 1, 2021

5.2

Exploration of Uses, Condition, and Partner Funding for Hangar 11 Located at Blatchford - Financial Viability: Reimagine Land, Property, and Facility Asset

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of February 1, 2021, be approved.

Revised Due Date: February 1, 2021

5.3

Downtown District Energy Initiative - Development Update

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of February 1, 2021, be approved.

Revised Due Date: February 1, 2021

5.4

Schedule A3 Parcel Options - Options for the Property at 16307 - 87 Avenue

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of February 19, 2021, be approved.

Revised Due Date: February 19, 2021

5.5

Schedule A4 Parcel Options - Access Options for the Property at 10060 - 156 Street

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of March 1, 2021, be approved.

Revised Due Date: March 1, 2021

5.6

Professional Consulting Services Usage

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of March 1, 2021, be approved.

Revised Due Date: March 1, 2021

5.7

Code of Conduct for Board Members - Work and Engagement Plan

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of March 22, 2021, be approved.

Revised Due Date: March 22, 2021

5.8

Potential Amendments to the Emergency Management Bylaw

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of March 22, 2021, be approved.

Revised Due Date: March 22, 2021

6.

Reports

6.1

Heritage Valley Land Acquisition and Land Sale

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

1. That the terms of the land acquisition and land sale agreements, as outlined in Attachment 4 of the January 18, 2021, Financial and Corporate Services report CR_7905, be approved, and that the agreements be in form and content acceptable to the City Manager.
2. That a budget adjustment to increase capital profile 16-66-7018 (LRT Prelim Design: Capital Line, Century Park to 41 Ave SW) by $678,015 with funding sources, as outlined in Attachment 5 of the January 18, 2021 Financial and Corporate Services report CR_7905, be approved.
3. That an exception to Policy C516B Land Enterprise Dividend Policy, to allow a dividend to be paid from the balance owing to the City instead of the actual net income of the land development activity, be approved.

6.2

Kiniski Gardens - Update on Sale of Surplus School Site

M. Persson, Chief Financial Officer and Deputy City Manager and C. Hodgson, Financial and Corporate Services, made a presentation.

T. Estabrooks, Edmonton Public School Board, made a presentation and answered questions.

J. Sidhu, Headway School, made a presentation and answered questions.

M. Persson, Chief Financial Officer and Deputy City Manager and C. Hodgson, Financial and Corporate Services; B. Andriachuk, City Solicitor; K. Thurston, Office of the City Manager (Legal Services); and A. Corbould, City Manager, answered questions.

• Moved by: M. Walters

  1. That an agreement for the sale of lands to Headway School Society of Alberta for $2,501,000, as outlined in Attachment 4 of the January 18, 2021, Financial and Corporate Services report CR_7740, be approved, and that the agreement be in form and content acceptable to the City Manager.

  2. That Attachment 3 of the January 18, 2021, Financial and Corporate Services report CR_7740, remain private pursuant to sections 16 (disclosure harmful to business interests of third parties), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

6.3

Green and Walkable Cost Share Agreement - Ice District

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That a single source cost share agreement, between the City of Edmonton and EAD Property Holdings (102) Corp., for an amount not to exceed a total of $2,895,310.88, as outlined in Attachments 2 and 3 of the January 18, 2021, Urban Form and Corporate Strategic Development report UFCSD00121, be approved, and that the agreement be in form and content acceptable to the City Manager.

6.4

Taxes Recommended for Cancellation (Write-off) - Cancellation of Uncollectible Taxes and Penalties

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That the cancellation (write-off) of $21,641.86 in uncollectible taxes, including all accrued penalties, as at December 31, 2020, as outlined in Attachment 1 of the January 18, 2021, Financial and Corporate Services report FCS00081, be approved.

6.5

2021 Private Construction Projects - Economic Incentive Options

M. Persson, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services; and S. McCabe, Deputy City Manager, Urban Form and Corporate Strategic Development, made a presentation.

R. Horvath, Open Sky Developments Ltd., made a presentation.

R. Mostashari, Langham Developments; and H. Edgar, Edgar Development, made presentations and answered questions. 

M. Persson, Chief Financial Officer and Deputy City Manager, A. Szabo and C. Watt, Financial and Corporate Services; S. McCabe, Deputy City Manager, Urban Form and Corporate Strategic Development; and C. Ashmore, Office of the City Manager (Legal Services), answered questions.

• Moved by: S. McKeen

  2021 Private Construction Projects - Economic Incentive Options - Five-year Timeline

  That the January 18, 2021, Financial and Corporate Services report FCS00134, be referred to Administration to further consider a five-year timeline for the program and gather industry feedback, based on the discussion at Committee and provide revised recommendations, and return to the January 25, 2021, City Council meeting.

  Due Date: January 25, 2021, City Council

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

6.6

Implementation and impacts of Gender-based Analysis Plus - Update

K. Armstrong, Deputy City Manager, Employee Services, made a presentation and answered questions. L. McLean, Employee Services; and A. Corbould, City Manager, answered questions.

• Moved by: M. Walters

  That the January 18, 2021, Employee Services report CR_7352, be received for information.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

6.7

Digital Action Plan - Implementation and Partner Programs

M. Persson, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services, made a presentation and answered question. D. Croft, Financial and Corporate Services; and L. Tremblay, Edmonton Global, answered questions.

• Moved by: M. Walters

  That the January 18, 2021, Financial and Corporate Services report CR_7753, be received for information.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

6.8

Status Update on Contaminated Site Management Program

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the January 18, 2021, Integrated Infrastructure Services report CR_7590, be received for information.
2. That Attachment 1 of the January 18, 2021, Integrated Infrastructure Services report CR_7590, remain private pursuant to sections 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

6.9

Bylaw 19468 - Closure of Vehicular Access to Titled Parcels for the Yellowhead Trail Freeway Conversion Program

E. Fraser, Greystone Property Management Corp., made a presentation.

A. Somji, Ramada Edmonton Yellowhead; and J. Thiessen, Dansons ULC, made presentations and answered questions.

J. Meliefste, Integrated Infrastructure Services; and G. Buck, Office of the City Manager (Legal Services), answered questions.

• Moved by: T. Cartmell

  That Executive Committee recommend to City Council:

  That Bylaw 19468 be given the appropriate readings.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

6.10

Bylaw 19515 - Amendments to Bylaw 12408 - Non-profit Community Organizations Exemption Bylaw

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That Bylaw 19515 be given the appropriate readings.

7.

Responses to Councillor Inquiries

7.1

Social Procurement (A. Paquette)

S. Cameron, EndPoverty Edmonton, made a presentation.

S. Crichton, IBEW Local 424; R. Calver, Building Trades of Alberta; E. Ambtman, EndPovertyEdmonton; and D. LePage, Buy Social Canada, made presentations and answered questions.

Councillor M. Walters and S. McKeen requested this item be referred to City Council without a Committee recommendation.

7.2

West Edmonton Transmission Upgrade Project (S. Hamilton)

Items 7.2 and 8.1 were dealt with together.

D. Sim, Lynnwood Community League; R. Ennis; L. Lee; D. Davidson; G. Spencer; S. Balzer; and S. Creller, Lynnwood Community League, made presentations.

M. Kammer; and D. Arnold and S. Bietel, Lynnwood Community League, made presentations and answered questions.

S. McCabe, Deputy City Manager, Urban Form and Corporate Strategic Development; B. Andriachuk, City Solicitor; T. Crotty-Wong, EPCOR; M. Persson, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services; and A. Corbould, City Manager, answered questions.

• Moved by: S. Hamilton

  1. That the January 18, 2021, Financial and Corporate Services report FCS00109, be received for information.

  2. That Attachment 2 of the January 18, 2021, Financial and Corporate Services report FCS00109, remain private pursuant to section 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

8.

Motions Pending

8.1

Underground High Voltage Transmission Lines - Capital Profile (S. Hamilton)

Items 7.2 and 8.1 were dealt with together.

• Moved by: S. Hamilton

  That Executive Committee recommend to City Council: 

  That the motion on the floor, be adopted.

  Motion on the Floor

  Moved S. Hamilton - A. Knack (Made at the November 16/18/20, 2020, City Council meeting):

  That Administration prepare a budget profile to put the high voltage transmission lines underground as part of the West Edmonton Transmission Line Upgrade in residential areas per section 9.6.1.1 and 9.6.1.2 of City of Edmonton Bylaw 15100.

  
  

  In Favour (2)	S. Hamilton, and S. McKeen
  Opposed (3)	D. Iveson, M. Walters, and T. Cartmell

  
  
  
  Defeated (2 to 3)

  Councillor M. Walters and T. Cartmell requested this item be referred to City Council without a Committee recommendation.

  
  

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

10.1

Urban Reserve Strategy (S. Hamilton)

Councillor S. Hamilton stated that at the next regular meeting of City Council, she would move the following:

That Administration prepare a report to: 

1. formally implement an Urban Reserve Strategy for the City of Edmonton, to work with First Nations that would like to establish an urban reserve within the City of Edmonton boundaries,
2. outline how other municipalities in Western Canada have implemented an Urban Reserve Strategy, including bylaw compatibility, municipal service agreements and other considerations, and recommendations of feasibility on implementing a similar model in Edmonton.

• Notice of Motion Given: January 18, 2021, Executive Committee

11.

Adjournment

The meeting adjourned at 5:35 p.m., Monday, January 18, 2021.