Executive Committee Minutes

Wednesday, October 26, 2022

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Stevenson, 
• A. Knack, 
• J. Rice, 
• and E. Rutherford

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Stevenson called the meeting to order at 9:31 a.m., Wednesday, October 26, 2022, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Stevenson conducted roll call and confirmed the attendance of Members of Executive Committee.

Mayor A. Sohi was absent with notice for a portion of the meeting.

Councillors T. Cartmell, S. Hamilton, A. Paquette, K. Principe, A. Salvador, K. Tang and J. Wright; and C. Martin, B. Tyson and J. Vizbar, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: J. Rice

  That the October 26, 2022, Executive Committee meeting agenda be adopted with the following changes:

  Addition:

  • 9.2 GEF Seniors Housing Board - Candidate Interviews and Appointment Recommendation
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)

  Replacement attachment:

  • 9.2 GEF Seniors Housing Board - Candidate Interviews and Appointment Recommendation
    - Attachment 9
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)
    
  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the October 12, 2022, Executive Committee meeting minutes be approved.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

1.5

Protocol Items

1.

Monsignor Fee Otterson School (A. Stevenson)

Councillor A. Stevenson, on behalf of Executive Committee, welcomed the Grade 6 class from Monsignor Fee Otterson School in Ward Ipiihkoohkanipiasohtsi and their teacher, S. Andre.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 7.1, 7.2, 7.8, 9.1, and 9.2.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Stevenson

  That the recommendations in the following reports be approved:

  • 7.3 Allison Transmission Sole Source Approval
  • 7.4 Bylaw 20241 - To Designate the Stone House as a Municipal Historic Resource
  • 7.5 Bylaw 20242 - To Designate the Summer Kitchen as a Municipal Historic Resource
  • 7.6 Bylaw 20250 - To Designate the Figg Residence as a Municipal Historic Resource
  • 7.7 Bylaw 20251 - To Designate the Stein Residence as a Municipal Historic Resource
  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

2.3

Requests to Speak

• Moved by: J. Rice

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 7.1 Ride Transit and Leisure Access Programs

  1. 1. T. Adams, Free Play for Kids
     2. C. Palmaria, Alberta Workers Association for Research and Education
  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

6.1

Bylaw 20304 - City of Edmonton Ward Boundaries and Council Composition Bylaw (Amendment No. 4)

The following member of Administration's delegation answered questions:

• A. Giesbrecht, City Clerk

• Moved by: E. Rutherford

  That the October 12, 2022 Office of the City Clerk report OCC01350 be referred back to Administration to revise Bylaw 20304 City of Edmonton Ward Boundaries and Council Compensation Bylaw (Amendment No. 4) to delete Boundary Adjustment # 2 (as shown in Attachment 7) and return to City Council.

  Due Date: January 31, 2023, City Council

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

6.2

Employee Psychological Health and Safety Programs and Practices

The following members of Administration’s delegation answered questions:

• K. Armstrong, Deputy City Manager, Employee Services
• K. Buckley, Employee Services
• C.Taylor, Employee Services

• Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  That the City of Edmonton officially adopt the National Standard of Canada for psychological health and safety in the workplace, as detailed in Attachment 1 of the October 12, 2022, Employee Services report ES00531, as a benchmark for continual improvement and report back to committee annually on its progress.

  
  
  
  
  

• Amendment:

  Moved by: A. Stevenson

  That a Part 2 be added as follows:

  2. That an unfunded service package be prepared to support the implementation of this standard for consideration by City Council during the 2023-2026 budget deliberation process.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

• Motion as Amended, put:

  Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  1. That the City of Edmonton officially adopt the National Standard of Canada for psychological health and safety in the workplace, as detailed in Attachment 1 of the October 12, 2022, Employee Services report ES00531, as a benchmark for continual improvement and report back to Committee annually on its progress.
  2. That an unfunded service package be prepared to support the implementation of this standard for consideration by City Council during the 2023-2026 budget deliberation process.
  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

7.

Public Reports

7.1

Ride Transit and Leisure Access Programs

Items 7.1 and 7.2 were dealt with together.

The following members of Administration’s delegation made a presentation:

• G. Cebryk, Deputy City Manager, City Operations
• S. Feldman, City Operations

The following public speakers made presentations and answered questions:

• T. Adams, Free Play for Kids
• C. Palmaria, Alberta Workers Association for Research and Education

The following members of Administration’s delegation answered questions:

• S. Feldman, City Operations
• C. Hotton-MacDonald, City Operations
• M. Bennett, Office of the City Manager (Legal Services) 
• A. Lawson, Community Services

• Moved by: A. Knack

  That Administration:

  1. Prepare amendments to City Policy C451H Transit Fare Service Policy that would include revisions to the transit user fee schedule that would allow youth riders 12 and under to ride for free without a fare paying adult for consideration during the 2023-2026 operating budget deliberations.
  2. Work with Free Play for Kids to develop an unfunded service package for consideration during the 2023-2026 operating budget discussion that would provide bus service for youth after school hours to access recreation centres.
  
  
  
  
  

• Amendment:

  Moved by: A. Stevenson

  That Part 2 be amended to read:

  2. Return to Committee with a report outlining an approach and work plan to establish a pilot program for providing bus service for youth after school hours to access recreation centres.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

• Motion as Amended, put:

  Moved by: A. Knack

  That Administration:

  1. Prepare amendments to City Policy C451H Transit Fare Service Policy that would include revisions to the transit user fee schedule that would allow youth riders 12 and under to ride for free without a fare paying adult for consideration during the 2023-2026 operating budget deliberations.
     
  2. Return to Committee with a report outlining an approach and work plan to establish a pilot program for providing bus service for youth after school hours to access recreation centres.
  
  
  
  
  

  Members of Executive Committee requested that the motion be split for voting purposes.

  
  

• Part 1 of Motion, put:

  Moved by: A. Knack

  That Administration:

  1. Prepare amendments to City Policy C451H Transit Fare Service Policy that would include revisions to the transit user fee schedule that would allow youth riders 12 and under to ride for free without a fare paying adult for consideration during the 2023-2026 supplemental operating budget deliberations.

  Due Date: 2023-2026 City Council Budget Deliberations

  
  

  In Favour (3)	A. Knack, E. Rutherford, and A. Stevenson
  Opposed (1)	J. Rice

  
  
  
  Carried (3 to 1)

• Part 2 of Motion, put:

  Moved by: A. Knack

  Bus Service for Youth after School Hours - Approach and Work Plan

  2. Return to Committee with a report outlining an approach and work plan to establish a pilot program for providing bus service for youth after school hours to access recreation centres.

  Due Date: April 14, 2023, Executive Committee

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

7.2

Transit Fare Fines - Repayment Options

Items 7.1 and 7.2 were dealt with together.

At the October 26, 2022, Executive Committee meeting, City Operations report CO01192 and City Operations report CO00576 were dealt with and voted on together.

7.3

Allison Transmission Sole Source Approval

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That a sole source agreement, as outlined in the October 26, 2022, City Operations report CO01476, for an amount not to exceed $1.9 million CAD including GST, for a four-year term beginning January 1, 2023, through to December 31, 2026, with fixed pricing, between the City of Edmonton and Integrated Distribution Systems LP, be approved, and that the agreement be in form and content acceptable to the City Manager.

7.4

Bylaw 20241 - A Bylaw To Designate the Stone House as a Municipal Historic Resource

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That Bylaw 20241 be given the appropriate readings.

7.5

Bylaw 20242 - A Bylaw To Designate the Summer Kitchen as a Municipal Historic Resource

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That Bylaw 20242 be given the appropriate readings.

7.6

Bylaw 20250 - A Bylaw To Designate the Figg Residence as a Municipal Historic Resource

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That Bylaw 20250 be given the appropriate readings.

7.7

Bylaw 20251 - A Bylaw To Designate the Stein Residence as a Municipal Historic Resource

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Executive Committee recommend to City Council:

That Bylaw 20251 be given the appropriate readings.

7.8

Census Policy Review

The following members of Administration’s delegation made a presentation and answered questions:

• A. Giesbrecht, City Clerk
• T. Ward, Office of the City Manager

The following member of Administration’s delegation answered questions:

• E. Herd, Urban Planning and Economy

• Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  That Council Policy C520C - Census Policy, be paused.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

• Moved by: A. Stevenson

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of items 9.1 and 9.2.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

  Executive Committee met in private at 2:03 p.m., Wednesday, October 26, 2022.

  
  
• Moved by: A. Stevenson

  That Executive Committee meet in public.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

  Executive Committee met in public at 5:07 p.m., Wednesday, October 26, 2022.

  
  

9.1

Confidential Contractual Update - Verbal report

The following members of Administration’s delegation made a presentation and answered questions:

• A. Laughlin, Deputy City Manager, Integrated Infrastructure Services
• L. Semenchuk, Office of the City Manager (Legal Services)
• B. Ferguson, Integrated Infrastructure Services

The following members of Administration’s delegation answered questions:

• C. Gentile, Integrated Infrastructure Services
• S. Feldman, City Operations
• S. Padbury, Chief Financial Office and Deputy City Manager, Financial and Corporate Services

• Moved by: J. Rice
  1. That the October 26, 2022, Integrated Infrastructure Services verbal report IIS01535, be received for information.
  2. That the October 26, 2022, Integrated Infrastructure Services verbal report IIS01535, remain private pursuant to sections 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (legal privilege) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

9.2

GEF Seniors Housing Board - Candidate Interviews and Appointment Recommendations

The following member of Administration’s delegation made a presentation and answered questions:

• K. Stolarz, Deputy City Clerk, Office of the City Manager

• Moved by: J. Rice
  1. That Attachment 1 of the October 26, 2022, Office of the City Clerk report OCC01436, be revised to reflect the private discussion at the October 26, 2022, Executive Committee meeting.
  2. That Attachment 14 be added to the October 26, 2022, Office of the City Clerk report OCC01436 to reflect the private discussion at the October 26, 2022, Executive Committee meeting and that the actions as outlined in Attachment 14, be approved.
  3. That the October 26, 2022, Office of the City Clerk report OCC01436 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  4. That Executive Committee recommend to City Council:
     1. 1. That the individuals named in revised Attachment 1 of the October 26, 2022, Office of the City Clerk report OCC01436, be appointed to the GEF Seniors Housing Board for the term of upon appointment to April 30, 2025.
        2. That the October 26, 2022, Office of the City Clerk report OCC01436 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Councillor A. Stevenson asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 5:13 p.m., Wednesday, October 26, 2022.