Agenda for 11/28/2017, Executive Committee EXECUTIVE COMMITTEE SELECTION SHEET/AGENDA November 28, 2017 – River Valley Room Call to Order 9:30 a.m. Recess 3:30 p.m. - 3:45 p.m. Lunch 12 noon - 1:30 p.m. Adjournment 5:30 p.m. MEMBERS D. Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette ITEM ACTION 1. CALL TO ORDER AND RELATED BUSINESS 1.1 Call to Order 9:31 a.m. 1.2 Adoption of Agenda Passed 1.3 Adoption of Minutes November 7, 2017, Executive Committee Passed 1.4 Protocol Items See minutes 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 2.1 Select Items for Debate 6.1 – 6.10; 6.16; 6.17; 6.19; 6.20; 7.1; 8.1; 8.2 2.2 Requests to Speak Refer to Summary of Agenda Changes See below 2.3 Requests for Specific Time on Agenda None 3. COUNCILLOR INQUIRIES 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE REPORTS RE-ROUTED BY AGENDA REVIEW COMMITTEE Budget Strategies for Funding on Enhanced Level of Service for Sidewalk Repairs City Operations Rerouted to: November 27, 2017, Community and Public Services Committee Amendments to Zoning Bylaw 12800 to allow for Secondary Suites Rerouted to: November 29, 2017, Urban Planning Committee 5. STATUS REPORT 5.1 Taxable Status of Potential Class A bingos Due Date: First Quarter 2018 5.2 Residential and Commercial Tax Classification (M. Oshry) Due Date: February 27, 2018 5.3 Amendments to Policy C433D, Determination of Assessable Roadway-related Local Improvements Due Date: April 17, 2018 5.4 City Policy - City-Wide Affordable Housing Framework Due Date: March 13, 2018 6. REPORTS 6.1 Stony Plain Road and Area Business Improvement Area 2016 Annual Report and Audited Financial Statements Time specific: First item of business Motion passed 6.2 Chinatown Business Improvement Area 2016 Annual Report and Audited Financial Statements Time specific: Second item of business Recommendation passed 6.3 Edmonton Fort Road and Area Business Improvement Area 2016 Annual Report and Audited Financial Statement Time specific: Third item of business Recommendation passed 6.4 124 St and Area Business Improvement Area 2016 Annual Report and Audited Financial Statements Time specific: Fourth item of business Recommendation passed 6.5 French Quarter Business Improvement Area 2016 Annual Report and Audited Financial Statements Time specific: Fifth item of business Recommendation passed 6.6 North Edge Business Improvement Area 2016 Annual Report and Audited Financial Statements Time specific: Sixth item of business Recommendation passed 6.7 Edmonton Downtown Business Improvement Area 2016 Annual Report and Audited Financial Statement Time specific: Seventh item of business Recommendation passed 6.8 Edmonton Old Strathcona Business Improvement Area 2016 Annual Report and Audited Financial Statement Time specific: Eighth item of business Recommendation passed 6.9 Downtown's Dynalife Location - Potential Relocation of a Major Tenant Motion passed 6.10 Percent For Art Policy Review - Update Selected by: M. Nickel Information report Presentation available 6.11 Groat Road Bridges Rehabilitation Project - Environmental Impact Assessment Council approval required Recommendation passed 6.12 City Market Agreement - City Hall Public Space Use Policy Exemption Council approval required Recommendation passed 6.13 Alberta's Industrial Heartland Association - Membership Agreement Council approval required Recommendation passed 6.14 The Way Ahead Renewal - Public Involvement Plan for Renewal of Council's Strategic Plan - Additional Information Council approval required Addendum Recommendation passed 6.15 Annual Update of Current Planning Reserve Recommendation passed 6.16 Permanent Position and Vacancy Management Approach - Update for 2018 Supplemental Operating Budget Selected by: M. Nickel Speaker: M. Scott 6.17 Ravine and River Valley Trail Systems - Renewal Options and Future Connectivity Selected by: M. Nickel Information report Presentation available Speaker: C. Richmond 6.18 Procurement to Pay Transformation Update – Project Update from April 1, 2017 to current Recommendation passed 6.19 SAP Ariba Subscription Single Source Request Selected by: M. Banga Request for decision 6.20 Employee Harassment and Discrimination Complaints Process Single Source Approval Addendum Selected by: B. Esslinger Request for decision 7. RESPONSES TO COUNCILLOR INQUIRIES 7.1 Incentive Programs Supporting Commercial Reinvestment (B. Henderson) Time specific: Ninth item of business Motion passed 8. PRIVATE REPORTS 8.1 Bargaining Update Report Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act Selected by: M. Nickel Request for decision 8.2 Contractual Update Sections 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body) and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act Selected by: D. Iveson Request for decision Presentation available 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 10. ADJOURNMENT View the interactive agenda at www.edmonton.ca/meetings No Item Selected This item has no attachments 1 Ravine and River Valley Trail Systems - Renewal Op - CR_3973 Ravine and River Valley Trail Systems - Renewal Options and Future Connectivity - Report.pdf 2 Ravine and River Valley Trail Systems - Renewal Op - CR_3973 - Attachment 1 Principles of Asset Management for Trails.pdf 3 Ravine and River Valley Trail Systems - Renewal Op - CR_3973 - Attachment 2 Planned RIver Valley Trails Work Funded and Unfunded.pdf 4 Ravine and River Valley Trail Systems - Renewal Op - Presentation 6.pdf 1 STATUS REPORT - STATUS REPORT - November 28 2017 Executive Committee.pdf 1 Albertas Industrial Heartland Association - Membe - CR_4981 Albertas Industrial Heartland Association - Membership Agreement.pdf 2 Albertas Industrial Heartland Association - Membe - Attachment 1- The Acknowledgement and Agreement to be Bound by Unanimous Membership.pdf 1 Percent For Art Policy Review - Update - Report CR_4995 - Percent For Art Policy Review - Update 2.pdf 2 Percent For Art Policy Review - Update - Attachment 1 - CR_4995 - Areas for Improvement observed in the Percent For Art Policy Review.pdf 3 Percent For Art Policy Review - Update - Presentation 6.pdf 1 Edmonton Old Strathcona Business Improvement Area - CR_5119 Edmonton Old Strathcona BIA 2016 Annual Report and Audited Financial Statements.pdf 2 Edmonton Old Strathcona Business Improvement Area - Attachment 1 Old Strathcona Business Association 2016 Annual Report.pdf 3 Edmonton Old Strathcona Business Improvement Area - Attachment 2 Old Strathcona Business Association 2016 Audited Financial Statement.pdf 1 Stony Plain Road and Area Business Improvement Are - CR_5120 Stony Plain Road and Area BIA 2016 Annual Report and Audited Financial Statements.pdf 2 Stony Plain Road and Area Business Improvement Are - Attachment 1 Stony Plain Road and Area Business Improvement Area - 2016 Annual Report.pdf 3 Stony Plain Road and Area Business Improvement Are - Attachment 2 Stony Plain Road and Area Business Improvement Area - 2016 Audited Financial Statements.pdf 1 Chinatown Business Improvement Area 2016 Annual Re - CR_5121 Chinatown and Area BIA 2016 Annual Report and Audited Financial Statements.pdf 2 Chinatown Business Improvement Area 2016 Annual Re - Attachment 1 - Chinatown and Area Business Improvement Area - 2016 Annual Report.pdf 3 Chinatown Business Improvement Area 2016 Annual Re - Attachment 2 Chinatown and Area Business Improvement Area - 2016 Annual Report.pdf 1 Edmonton Fort Road and Area Business Improvement A - CR_5122 Edmonton Fort Road and Area BIA 2016 Annual Report and Audited Financial Statements.pdf 2 Edmonton Fort Road and Area Business Improvement A - Attachment 1 Edmonton Fort Road and Area Business Improvement Area - 2016 Annual Report.pdf 3 Edmonton Fort Road and Area Business Improvement A - Attachment 2 Edmonton Fort Road and Area Business Improvement Area - 2016 Audited Financial Statements .pdf 1 124 St and Area Business Improvement Area 2016 Ann - CR_5123 124 Street and Area BIA 2016 Annual Report and Audited Financial Statements.pdf 2 124 St and Area Business Improvement Area 2016 Ann - Attachment 1 124 Street and Area Business Improvement Area - 2016 Annual Report.pdf 3 124 St and Area Business Improvement Area 2016 Ann - Attachment 2 124 Street and Area Business Improvement Area - 2016 Audited Financial Statements.pdf 1 French Quarter Business Improvement Area 2016 Annu - CR_5124 French Quarter BIA 2016 Annual Report and Audited Financial Statements.pdf 2 French Quarter Business Improvement Area 2016 Annu - Attachment 1 French Quarter Business Improvement Area - 2016 Annual Report.pdf 3 French Quarter Business Improvement Area 2016 Annu - Attachment 2 French Quarter Business Improvement Area - 2016 Audited Financial Statements.pdf 1 North Edge Business Improvement Area 2016 Annual R - CR_5125 North Edge BIA 2016 Annual Report and Audited Financial Statements .pdf 2 North Edge Business Improvement Area 2016 Annual R - Attachment 1 North Edge Business Improvement Area - 2016 Annual Report.pdf 3 North Edge Business Improvement Area 2016 Annual R - Attachment 2 North Edge Business Improvement Area - 2016 Audited Financial Statements.pdf 1 Edmonton Downtown Business Improvement Area 2016 A - CR_5126 Edmonton Downtown BIA 2016 Annual Report and Audited Financial Statements .pdf 2 Edmonton Downtown Business Improvement Area 2016 A - Attachment 1 Downtown.pdf 1 Groat Road Bridges Rehabilitation Project - Envir - CR_5152 Groat Road Bridges Rehabilitation Project - Environmental Impact Assessment - Report.pdf 2 Groat Road Bridges Rehabilitation Project - Envir - Part 1_CR_5152 Groat Road Bridges Rehabilitation Project - Environmental Impact Assessment - Attachment 1.pdf 3 Groat Road Bridges Rehabilitation Project - Envir - Part 2_CR_5152 Groat Road Bridges Rehabilitation Project - Environmental Impact Assessment - Attachment 1.pdf 4 Groat Road Bridges Rehabilitation Project - Envir - Part 3_CR_5152 Groat Road Bridges Rehabilitation Project - Environmental Impact Assessment - Attachment 1.pdf 5 Groat Road Bridges Rehabilitation Project - Envir - Part 4_CR_5152 Groat Road Bridges Rehabilitation Project - Environmental Impact Assessment - Attachment 1.pdf 1 Downtowns Dynalife Location - Potential Relocatio - CR_5162 Downtown Dynalife Location.pdf 1 Incentive Programs Supporting Commercial Reinvestm - CR_5179 Incentive Programs Supporting Commercial Reinvestment - B.pdf 2 Incentive Programs Supporting Commercial Reinvestm - Attachment 1 - CR_5179 - Incentive Programs Supporting Commercial Reinvestment - B.pdf 3 Incentive Programs Supporting Commercial Reinvestm - Presentation 7.pdf 1 City Market Agreement - City Hall Public Space Use - CR_5196 City Market Agreement - City Hall Public Space Use Policy Exemption - Report.pdf 2 City Market Agreement - City Hall Public Space Use - CR_5196 Attachment 1 Edmonton Downtown Farmers Market Agreement.pdf 3 City Market Agreement - City Hall Public Space Use - CR_5196 Attachment 2 City Policy C561 City Hall Public Space Use.pdf 1 Procurement to Pay Transformation Update - CR_5248 - Procurement to Pay Transformation Update.pdf 2 Procurement to Pay Transformation Update - Attachment 1 - City of Edmonton - eProcurement Business Case Report.pdf 1 SAP License Single Source Request - CR_5255 - SAP Ariba Subscription Single Source Request .pdf 2 SAP License Single Source Request - Attachment 1 - City of Edmonton - eProcurement Business Case Report.pdf 1 The Way Ahead Renewal - Public Involvement Plan fo - CR_5197rev - The Way Ahead Renewal - Public Involvement Plan for Renewal of Councils Strategic Plan.pdf 2 The Way Ahead Renewal - Public Involvement Plan fo - Attachment 1 - Public Involvement Plan Overview.pdf 3 The Way Ahead Renewal - Public Involvement Plan fo - Attachment 2 - CR_5197rev - The Way Ahead 2019-2028 Approach.pdf 4 The Way Ahead Renewal - Public Involvement Plan fo - Attachment 3 - CR_5197rev - What We Heard.pdf 5 The Way Ahead Renewal - Public Involvement Plan fo - Attachment 4 - CR_5197rev - Councils Revised 2050 Vision Draft Strategic Goals and Principles.pdf 6 The Way Ahead Renewal - Public Involvement Plan fo - Attachment 5 - CR_5197rev - Current 2040 Vision.pdf 1 Annual Update of Current Planning Reserve - Report CR_5243 - Annual Update of Current Planning Reserve.pdf 2 Annual Update of Current Planning Reserve - Attachment 1 - CR_5243.pdf 1 Permanent Position and Vacancy Management Approach - CR_5305 - Permanent Position and Vacancy Management Approach.pdf 1 Employee Harassment and Discrimination Complaints - CR_5357 - Employee Harassment and Discrimination Complaints Process Single Source Approval Report.pdf