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1.
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1.1
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Councillor
M. Nickel called the meeting to order at 9:31 a.m.
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1.2
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Moved
M. Banga:
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That the November 28, 2017,
Executive Committee meeting agenda be adopted with the following changes:
Additions:
6.14 The Way Ahead
Renewal - Public Involvement Plan for Renewal of Council's Strategic Plan -
Additional Information
6.20 Employee Harassment
and Discrimination Complaints Process Single Source Approval
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In
Favour:
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Carried
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M.
Nickel, M. Banga, B. Esslinger
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Absent:
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D.
Iveson, A. Paquette
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1.3
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Moved
B. Esslinger:
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That
the November 7, 2017, Executive Committee meeting minutes be adopted.
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In
Favour:
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Carried
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M.
Nickel, M. Banga, B. Esslinger
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Absent:
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D.
Iveson, A. Paquette
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1.4
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Aspiring Supervisors Program (M. Nickel)
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Councillor
M. Nickel on behalf of Executive Committee welcomed the participants from the
Aspiring Supervisors Program and representatives from the City of Edmonton
School of Business who were in attendance observing the Committee meeting as
part of the organization's 2017 Aspiring Supervisors Program. This eight
month program is designed for high-potential employees who may be assuming
formal supervisory responsibilities in the near future (next one to three
years).
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2.
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2.1
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The
following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7,
6.8, 6.9, 6.10, 6.16, 6.17, 6.19, 6.20, 7.1, 8.1 and 8.2.
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2.2
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Moved
M. Nickel:
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That Executive Committee hear from
the following speakers, in panels when appropriate:
6.16 Permanent
Position and Vacancy Management Approach - Update for 2018 Supplemental
Operating Budget
1. M.
Scott, CUPE Local 30
6.17 Ravine and
River Valley Trail Systems - Renewal Options and Future Connectivity
1. C.
Richmond, Sierra Club Canada
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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2.3
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There
were no requests for any items to be dealt with at a specific time.
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3.
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There
were no Councillor Inquiries.
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4.
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REPORTS RE-ROUTED BY AGENDA REVIEW COMMITTEE
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Re-routed to the November 27, 2017,
Community and Public Committee meeting.
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Re-routed to the November 29, 2017,
Urban Planning Committee meeting.
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5.
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5.1
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Moved
M. Banga:
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That the revised due date
of First Quarter 2018 be approved.
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Financial and Corporate
Svcs.
Due by:
Feb. 22, 2018
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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5.2
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Moved
M. Banga:
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That the revised due date
of February 27, 2018, be approved.
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Financial and Corporate Svcs.
Due by:
Mar. 12, 2018
*Clerk’s
note: Meeting date moved as per changes to the 2018 Council calendar.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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5.3
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Moved
M. Banga:
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That the revised due date
of April 17, 2018, be approved.
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City Ops.
Due by:
Apr. 16, 2018
*Clerk’s
note: Meeting date moved as per changes to the 2018 Council calendar.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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5.4
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Moved
M. Banga:
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That the revised due date
of March 13, 2018, be approved.
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City Ops.
Due by:
Mar. 12, 2018
*Clerk’s
note: Meeting date moved as per changes to the 2018 Council calendar.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.
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6.1
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D. Kereluk, Stony Plain Road
Business Improvement Area, made a presentation and answered Committee's
questions.
A. Laughlin, Deputy City
Manager, Integrated Infrastructure Services, answered the Committee's
questions.
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Moved
D. Iveson:
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That Administration
prepare a memo for Council and the Stony Plain Road and Area Business Improvement
Area with regards to stage II revitalization funding as a potential sources
of funds for expedited pole replacement in 2018.
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Integrate Infrastructure
Svcs.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.2
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R.
Lawrence, Chinatown Business Improvement Area, made a presentation and
answered the Committee's questions.
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Moved
M. Banga:
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That the November 28,
2017, Regional and Economic Development report CR_5121, be received for
information.
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Regional and Economic
Dev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.3
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D.
Grimble, Edmonton Fort Road and Area Business Improvement
Area, made a presentation and answered the Committee's questions.
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Moved
A. Paquette:
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That the November 28, 2017,
Regional and Economic Development report CR_5122, be received for
information.
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Regional and Economic
Dev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.4
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T.
Synyshyn, 124 Street and Area Business Improvement Area, made a
presentation and answered the Committee's questions. J. McLaren, 124
Street and Area Business Improvement Area, answered the Committee's
questions.
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Moved
D. Iveson:
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That the November 28,
2017, Regional and Economic Development report CR_5123, be received for
information.
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Regional and Economic
Dev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.5
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M.
Van Kempeima, French Quarter Business Improvement Area/Association des
Intérêts Commerciaux du Quartier Francophone, made a presentation and
answered the Committee's questions. M. Voss, French Quarter Business
Improvement Area/Association des Intérêts Commerciaux du Quartier
Francophone; and T. Burge, Chief Financial Officer and Deputy City Manager,
Financial and Corporate Services, answered the Committee's questions.
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Moved
B. Esslinger:
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That the November 28,
2017, Regional and Economic Development report CR_5124, be received for
information.
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Regional and Economic
Dev.
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In
Favour:
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Carried
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M.
Nickel, M. Banga, B. Esslinger, A. Paquette
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Absent:
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D.
Iveson
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6.6
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L.
Viarobo, North Edge Business Improvement Area, made a presentation and
answered the Committee's questions.
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Moved
M. Banga:
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That the November 28,
2017, Regional and Economic Development report CR_5125, be received for
information.
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Regional and Economic
Dev.
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In Favour:
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Carried
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M.
Nickel, M. Banga, B. Esslinger, A. Paquette
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Absent:
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D.
Iveson
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6.7
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I.
O'Donnell, Downtown Business Improvement Area, made a presentation and
answered the Committee's questions.
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Moved
M. Nickel:
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That the November 28,
2017, Regional and Economic Development report CR_5126, be received for
information.
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Regional and Economic
Dev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.8
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E.
Tourangeau, Old Strathcona Business Improvement Area, made a presentation and
answered the Committee's questions. C. Klassen, Old Strathcona Business
Improvement Area, answered the Committee's questions.
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Moved
M. Nickel:
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That the November 28,
2017, Regional and Economic Development report CR_5119, be received for
information.
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Regional and Economic
Dev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.9
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T.
Burge, Chief Financial Officer and Deputy City Manager, Financial and
Corporate Services; and P. Ross and
J. Chase, Regional and Economic Development, answered the Committee's
questions.
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Moved
D. Iveson:
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Downtown Business
Retention
That Administration work
with the Edmonton Economic Development Corporation, the Downtown Business
Association and other partners to provide a report on downtown business
retention, including as it relates to the provincial government - past,
present and future.
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Regional and Economic
Dev.
Due by:
Mar. 12, 2018
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.10
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P.
Ohm, Urban Form and Corporate Strategic Development, made a presentation and
answered the Committee's questions. S. Kim and D. Turnbull, Edmonton Arts
Council, answered the Committee's questions.
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Moved
M. Nickel:
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That the November 28,
2017, Urban Form and Corporate Strategic Development report CR_4995, be
received for information.
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Urban Form and Corp.
Strategic Dev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.11
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Moved
M. Banga:
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That Executive Committee recommend
to City Council:
That
the Environmental Impact Assessment, as outlined in Attachment 1 of the
November 28, 2017, Integrated Infrastructure Services Report CR_5152, be
approved.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.12
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Moved
M. Banga:
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That Executive Committee recommend
to City Council:
That
an exemption to City Policy C561A - City Hall Public Space Use Policy for the
operation of the City Market under the Edmonton Downtown Farmers’ Market
Association (City Market) license agreement, as set out in Attachment 1 of
the November 28, 2017, Citizen Services report CR_5196, be approved.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.13
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Moved
M. Banga:
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That Executive Committee recommend to
City Council:
That
the City of Edmonton execute the Acknowledgement and Agreement to be Bound by
Unanimous Membership Agreement as set out in Attachment 1 of the November 28,
2017, Regional and Economic Development report CR_4981.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.14
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Moved
M. Banga:
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That
Executive Committee recommend to City Council:
- That the Approach outlined in
section 5.0 of Attachment 1 of the November 28, 2017, Urban Form and
Corporate Strategic Development report CR_5197rev, be approved.
- That
Administration conduct public engagement using the revised 2050 vision as
outlined in Attachment 4 of the November 28, 2017, Urban Form and
Corporate Strategic Development report CR_5197rev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.15
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Moved
M. Banga:
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That the November 14,
2017, Urban Form and Corporate Strategic Development report CR_5243, be
received for information.
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Urban Form and Corp.
Strategic Dev.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.16
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J. McPherson, Financial and
Corporate Services, made a presentation.
M. Scott, CUPE Local 30,
made a presentation and answered the Committee's questions.
L. Cochrane, City Manager;
T. Burge, Chief Financial Officer and Deputy City Manager, and J.
McPherson, Financial and Corporate Services, answered the Committee's
questions.
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Moved
M. Nickel:
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That the November 14,
2017, Financial and Corporate Services report CR_5305, be received for
information.
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Financial and Corporate
Svcs.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.17
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J. Meliefste and M. Foth, Integrated
Infrastructure Services, made a presentation.
C. Richmond, Sierra Club
Canada, made a presentation and answered the Committee's questions.
L. Cochrane, City Manager;
T. Burge, Chief Financial Officer and Deputy City Manager, Financial and
Corporate Services; A. Laughlin, Deputy City Manager, J. Meliefste, and
B. Leeman, Integrated Infrastructure Services, answered the Committee's
questions.
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Moved
M. Nickel:
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Trail Standards and
Risks
That Administration
provide a report on:
·
options to
implement universal design standards for the trail system
·
an inventory
of current trails not useable due to damage
·
risk
implications regarding trail conditions
·
different
protocols that can be utilized for public access to damaged trails
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Integrated Infrastructure
Svcs.
Due by:
Mar. 12, 2018
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.18
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Moved
M. Nickel:
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That the November 28,
2017, Financial and Corporate Services report CR_5248, be received for
information.
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Financial and Corporate
Svcs.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger
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Absent:
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A.
Paquette
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6.19
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T.
Burge, Chief Financial Officer and Deputy City Manager, Financial and
Corporate Services; answered the Committee's questions.
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Moved
M. Banga:
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That a single source
agreement with SAP Canada Inc. for SAP Ariba, as set out in the November
17, 2017, Financial and Corporate Services report CR_5255, be approved, and
that the agreement be in form and content acceptable to the City Manager.
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Financial and Corporate
Svcs.
Office of the City
Manager
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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6.20
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L.
Cochrane, City Manager; and T. Burge, Chief Financial Officer and Deputy
City Manager, Financial and Corporate Services, answered the Committee's
questions.
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Moved
B. Esslinger:
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That a single source
agreement as outlined in the November 28, 2017 Financial and Corporate
Services report CR_5357, be approved, and that the agreement be in form and
content acceptable to the City Manager.
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Financial and Corporate Svcs.
Office of the City
Manager
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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7.
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7.1
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P.
Ross and L. Larsen, Regional and Economic Development, made a presentation
and answered the Committee's questions. T. Burge, Chief Financial Officer and
Deputy City Manager, Financial and Corporate Services; and J. Chase, Regional
and Economic Development, answered the Committee's questions.
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Moved
B. Esslinger:
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Development Incentive
Program Service Package
That Administration bring
forward a service package with short term and long term options to fund the
Development Incentive Program for Council’s consideration during the 2017
Fall Supplemental Budget Adjustment.
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Regional and Economic
Dev.
Due by:
Dec. 6, 2017 City
Council Budget
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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8.
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Moved
M. Banga:
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That
the Committee meet in private pursuant to sections 24 (Advice from
officials), 25 (Disclosure harmful to economic and other interests of a
public body) and 27 (Privileged information) of the Freedom of Information
and Protection of Privacy Act.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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Executive Committee met in private at 3:45 p.m.
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Moved
M. Banga:
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That
the Committee meet in public.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
Executive
Committee met in public at 4:46 p.m.
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8.1
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Executive Committee met in private
at 3:45 p.m., pursuant to sections 24 (advice from officials) and 25
(disclosure harmful to economic and other interests of a public body) of the Freedom
of Information and Protection of Privacy Act.
In Attendance:
·
D. Iveson
(Mayor)
·
M. Banga
(Councillor)
·
B. Esslinger
(Councillor)
·
M. Nickel
(Councillor)
·
A. Paquette (Councillor)
·
L. Cochrane
(City Manager)
·
T. Burge (Chief
Financial Officer and Deputy City Manager, Financial and Corporate Services)
·
A. Laughlin
(Deputy City Manager, Integrated Infrastructure Services)
·
L. McCarthy
(Deputy City Manager, Urban Form and Corporate Strategic Development)
·
M. Sturgeon (for
C. Campbell, Deputy City Manager, Communications and Engagement)
·
A. Giesbrecht,
Office of the City Manager (Subject matter expert)
·
M. Beliveau,
Financial and Corporate Services (Subject matter expert)
·
J. MacPherson,
Financial and Corporate Services (Subject matter expert)
·
D. Traynor
(Subject matter expert)
·
C. Oxford,
Office of the Mayor (Communications advisor)
·
S. McKerry
(Meeting Clerk)
·
D. Siebold
(Meeting Clerk)
Council met in public at
4:46 p.m.
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Moved
M. Banga:
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1.
That the
Memorandum of Settlement between the City and the Edmonton Police Services
Senior Officers’ Association be ratified.
2. That during the term of the
Collective Agreement, those persons who have been authorized to bargaining
collectively also be authorized to:
a. Enter into and execute ancillary
agreements regarding clarification and interpretation of the collective
agreement; and
b.
Negotiate
minor modifications to contractual provisions which do not have substantial
financial impacts and resolve grievances.
3. That the November 28, 2017,
Financial and Corporate Services report CR_5317 remain private pursuant to
sections 24 (advice from officials) and 25 (disclosure harmful to economic
and other interests of a public body) of the Freedom of Information and
Protection of Privacy Act.
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Financial and Corporate
Services
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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8.2
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Executive Committee met in private
at 3:45 p.m., pursuant to sections 24 (advice from officials), 25 (disclosure
harmful to economic and other interests of a public body), and 27 (privileged
information) of the Freedom of Information and Protection of Privacy
Act.
In Attendance:
·
D. Iveson
(Mayor)
·
M. Banga
(Councillor)
·
B. Esslinger
(Councillor)
·
M. Nickel
(Councillor)
·
A. Paquette
(Councillor)
·
L. Cochrane
(City Manager)
·
T. Burge (Chief
Financial Officer and Deputy City Manager, Financial and Corporate Services)
·
A. Laughlin
(Deputy City Manager, Integrated Infrastructure Services)
·
L. McCarthy
(Deputy City Manager, Urban Form and Corporate Strategic Development)
·
M. Sturgeon (for
C. Campbell, Deputy City Manager, Communications and Engagement)
·
A. Giesbrecht,
Office of the City Manager (Subject matter expert)
·
B. Latte,
Financial and Corporate Services (Subject matter, expert)
·
M. Laban, City
Operations (Subject matter expert)
·
S. El Mohtar,
City Operations (Subject matter expert)
·
M. Bohn,
Financial and Corporate Services (Legal advisor)
·
L. Fenger,
Financial and Corporate Services (Legal advisor)
·
C. Oxford,
Office of the Mayor (Communications advisor)
·
H. Budd,
Communications and Engagement (Communications advisor)
·
S. McKerry, Office
of the City Clerk (Meeting clerk)
·
D. Siebold,
Office of the City Clerk (Meeting clerk)
Council met in public at
4:46 p.m.
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Moved
B. Esslinger:
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1. That Attachment 2 be added to the
November 28, 2017, Integrated Infrastructure Services report CR_5236.
2. That the action outlined in
Attachment 2 of the November 28, 2017, Integrated Infrastructure Services
report CR_5236, be approved.
3. That the November 28, 2017,
Integrated Infrastructure Services report CR_5236, remain private pursuant
to sections 24 (advice from officials), 25 (disclosure harmful to economic
and other interests of a public body) and 27 (privileged information) of
the Freedom of Information and Protection of Privacy Act.
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Integrated Infrastructure
Svcs.
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In
Favour:
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Carried
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D.
Iveson, M. Nickel, M. Banga, B. Esslinger, A. Paquette
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9.
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Mayor
D. Iveson asked whether there were any Notices of Motion. There were none.
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10.
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The
meeting adjourned at 4:47 p.m.
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